Management Accounts Assistant

NHS Jobs; Liverpool; On-site; GBP 30,000 - 42,000; Full time

Job summary

Liverpool University Hospitals NHS Foundation Trust is seeking a Finance professional to oversee income and expenditure data, reconcile accounts and support monthly budget processes. The role requires strong analytical ability, experience with Oracle General Ledger and excellent reporting skills.

The post involves monthly reconciliations, recharge budgeting, and producing budget information for directorates.

Qualifications

• Experience in managing income and expenditure data.
• Ability to analyse variances and report findings to accounting staff.
• Strong numerical and data interpretation skills.

Responsibilities

• Oversee and maintain spreadsheets and records to assist the Directorate Accountants.
• Lead analysis of income and expenditure and report variances.
• Reconcile control accounts monthly and ensure documentation is in order.
• Ensure monthly budget reconciliations are completed with proper documentation.
• Develop understanding of the General Ledger system and use Oracle GL.
• Assist in setting recharge budgets and handle monthly recharge data flow.
• Raise ad hoc invoices and ensure income is recorded within timetable.
• Support annual budget setting and provide financial information for reports.
• Produce budget information from the General Ledger in Excel and ensure data quality.
• Provide knowledge and support for reference cost and financial flows information.
• Contribute to efficient finance function and respond to queries in a timely manner.
• Assist with costs for specialist contracts and project cost monitoring.
• Support training for finance and non-finance staff.

Skills

Financial analysis

Reconciliation

Budgeting

Communication

Report generation

Tools

Oracle General Ledger

Excel

Job description

• To oversee and maintain spreadsheets and records to assist the Directorate Accountants in ensuring that income and expenditure is recorded accurately. To discuss routine queries with internal managers and external bodies where necessary. Financial information and reports are produced in a timely and accurate manner. Queries are dealt with in a timely and professional manner.
• To take a lead role in analysing income and expenditure, identifying variances, investigating where necessary and reporting to the Directorate Accountants. High quality information is provided to Directorate Accountants for review.
• To reconcile the control accounts on a monthly basis and maintain appropriate documentation on file. All control accounts are fully reconciled and signed off in line with the agreed timetable for completion.
• To ensure that budget reconciliations are completed on a monthly basis, and that appropriate documentation and analyses are kept on file. All Budget Reconciliations are fully reconciled and signed off in line with the agreed timetable for completion.
• To develop a detailed understanding of the General Ledger, to be able to use the system to ensure that data is input and information accessed where necessary. Confident working knowledge of Oracle General Ledger.
• To develop a detailed understanding of the recharge system, assist the Directorate Accountants in setting recharge budgets and oversee the monthly input of recharge information between Directorates. To be able to respond to queries from the budget holders regarding there recharges and resolve queries from other Trusts. To complete all necessary work in respect of recharge systems in line with the agreed timetable, to respond to all queries effectively.
• To raise ad hoc requests for invoices to be raised and to ensure the income is recorded Invoices are raised within the agreed timetable
• To assist in the Annual budget setting process for Directorates, develop an awareness of the Business Planning process and support the Directorate Accountants in producing financial information relating to it. Recognition from Directorate Accountants of support provided.
• To produce the budget information in Excel format from the General Ledger system on a monthly basis, ensuring that all data is reconciled and updated prior to being sent to the Directorates. Financial information is produced to a high level of quality in terms of presentation, within agreed timescales.
• Assist in the provision of reference cost and financial flows information. Develop sufficient knowledge and provide support when required.
• Contribute to the smooth and efficient functioning of the finance function by performing ad hoc duties as and when required especially to ensure the fulfilment of any statutory financial information requirements To be responsive and flexible when required
• Provide financial information to, or answer queries from the Directorates when requested in a timely manner and when requested, attend meetings in the absence of the Divisional Accounting Assistant. Directorates are satisfied with responses received.
• Assist the Directorate Accountant where necessary in the provision of information and costs relating to specialist contracts. Develop sufficient knowledge and provide support when required.
• Assist the Directorate Accountants in calculating and monitoring costs of projects. Develop sufficient knowledge and provide support when required
• Support the training process when required, both in terms of finance and non-finance staff. Favourable feedback where training is undertaken.

Liverpool University Hospitals NHS Foundation Trust

Liverpool University Hospitals NHS Foundation Trust