Management Accountant

NHS Jobs; Hastingwood; On-site; GBP 30,000 - 40,000; Full time

Job summary

NHS Jobs is seeking a Finance Officer to manage daily accounting processes and ensure accurate recording of all income in Sage 200. The role involves bank reconciliation, payroll support, VAT returns, and month-end closure for the Trust and Trading Co.

You will prepare year-end schedules for audits, assist with audits, and support pension and payroll reconciliations, while liaising with auditors and budget holders as required.

Responsibilities

• Manage processes to ensure all income streams are recognised in an accurate and timely manner on to the accounting system (Sage 200).
• Monitor the reconciliation of bank accounts and petty cash, verify balances against Sage and monitor daily cash balances for cash flow.
• Support/oversee BACS payments to suppliers and ensure supplier invoices are coded, authorised and paid by due dates.
• Maintain Fixed Asset Register and depreciation, ensuring accuracy and up-to-date records.
• Post customer invoices on Sage and chase payments where necessary.
• Prepare month end for the Trust and Trading Co, reconcile balance sheet accounts and prepare monthly management accounts.
• Prepare year-end schedules for audit and respond to auditors’ queries.
• Prepare and submit VAT returns for Trust and Trading Co.
• Participate in payroll processing, prepare the payroll journal and input payroll data into Sage.
• Ensure information is complete for financial year-end and liaise with external auditors during annual audit.
• Reconcile monthly pension contributions to payroll reports, notify pension provider, and monitor payments.

Job description

• Managing one direct report, encouraging professional development and providing constructive feedback through the Hospice objective setting and appraisal requirements.
• Communicating and working flexibly with the direct report to ensure all accounting and reporting processes are completed accurately and in a timely manner.
• 2. Manage processes to ensure all income streams are recognised in an accurate and timely manner on to the accounting system (Sage 200). Ensuring income details, cost codes and departments are recorded accurately for all fundraising income and is fully reconciled to the Fundraising database.
• 3. Monitor the reconciliation all bank accounts and petty cash accounts. Verify account balances against Sage and monitor the daily cash balances for cash flow purposes.
• 4. Deal with banking issues for any of the bank accounts and support/oversee BACS payments to suppliers actioned by the Assistant Accountant.
• 5. Ensure that the Company Credit card expenses are fully authorised, accurately coded, correctly recorded on Sage and fully reconciled to monthly credit card statements.
• 6. Ensure petty cash payments are authorised and recorded accurately in Sage and a reconciliation kept in excel format. All petty cash vouchers are filed in daily order.
• 7. Maintain Trusts Fixed Asset Register and depreciation calculations. Ensuring they are accurate and up to date.
• 8. Manage direct reports to ensure that all supplier invoices are correctly coded, authorised by budget holders, recorded accurately on Sage and paid by due dates. Ensure all related supplier issues and queries are resolved in a timely manner.
• 9. Ensure that all customer invoices, are posted accurately onto Sage and in a timely manner, chasing for payment where necessary.
• 10. Complete the month end process for the Trust and Trading Co, reconcile and evidence balance sheet accounts and prepare monthly management accounts. Undertake analysis of the management account figures to identify variations in income and expenditure versus budget and identify the reasons for the variation. Send out all department P&L to department managers and directors. Prepare other month end reports.
• 11. Prepare year-end schedules for audit and work with auditors to answer queries.
• 12. Prepare and submit VAT returns for Trust and Trading Co.
• 13. Participate in payroll processing and review.
• 14. Prepare the payroll journal monthly for the hospice and ensure payroll information is accurately input onto Sage.
• 17. Ensuring all information is complete for financial year-end and liaising with external auditors during the annual audit process.
• 15. Ensure that monthly pension contributions are reconciled to payroll reports, accurately notified to the pension provider, recorded on Sage and paid on time. Monitor collection periods and investigate any under/over payment.
• 16. Supporting our volunteers and working with the Finance team to plan priorities for our volunteer team.