Maintenance Works co-ordinator

Malhotra Group PLC; Newcastle upon Tyne; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading maintenance company in Newcastle upon Tyne is seeking a proactive Maintenance Works Co-ordinator to oversee daily operations. This role involves planning maintenance tasks, liaising with contractors, and providing administrative support. The ideal candidate possesses strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. Join a supportive environment where your contributions can make a difference.

Benefits

Competitive pay

Opportunities for growth

Qualifications

• Strong organisational and problem-solving skills.
• Excellent communication and interpersonal skills.
• Experience with administration and scheduling tasks.

Responsibilities

• Plan, organise and coordinate maintenance and repair works.
• Liaise with department heads and contractors.
• Maintain accurate maintenance logs and reports.
• Assist in budget management and processing invoices.
• Support the maintenance team with scheduling and documentation.

Skills

Strong organisational skills

Problem-solving skills

Excellent communication

Interpersonal skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Attention to detail

Ability to work under pressure

Experience with administration

Scheduling tasks

Friendly and confident manner

Job description

Maintenance Works Co-ordinator

• Location: India House, Newcastle upon Tyne
• Department: Maintenance
• Reports to: Estates Maintenance Manager

About The Role

We’re looking for an organised and proactive Maintenance Works Co-ordinator to join our busy Maintenance Team at Malhotra Group. In this key role, you’ll oversee the smooth running of daily maintenance operations across the Group ensuring our buildings, equipment and facilities are safe, well-maintained, and compliant. You’ll be the link between the maintenance team, contractors, and other departments, helping to keep everything running efficiently. You’ll also provide essential administrative support to the Maintenance Office, ensuring that all documentation, scheduling and communication run seamlessly.

What You’ll Be Doing

• Plan, organise and coordinate maintenance and repair works.
• Liaise with department heads and contractors to schedule and complete tasks efficiently.
• Maintain accurate maintenance logs, reports, and compliance records.
• Assist in budget management, sourcing suppliers, and processing invoices.
• Keep on top of maintenance materials and equipment inventory.
• Support the maintenance team with scheduling, training, and documentation.
• Ensure all maintenance work is completed safely and meets regulatory standards.
• Provide general administrative support for the Maintenance Team, including filing, document control, and responding to enquiries.

What We’re Looking For

• Strong organisational and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Word, Excel and Outlook.
• A friendly, confident and professional manner.
• Attention to detail and the ability to work well under pressure.
• Experience with administration and scheduling tasks.
• A positive, can‑do attitude and the ability to work as part of a team.
• Understanding of confidentiality and professionalism.

Why Join Us

At Malhotra Group, we take pride in maintaining exceptional standards across all our sites. Joining our team means being part of a supportive, forward‑thinking environment where your contribution genuinely makes a difference. We offer competitive pay, opportunities for growth, and the satisfaction of knowing you help keep our operations running smoothly.