Maintenance Stores Administrator

Interaction Recruitment; Northampton; On-site; GBP 20,000 - 30,000; Part time

Job summary

A recruitment agency is seeking a part-time Maintenance Stores Administrator for a six-month contract in Kettering, UK. The role involves managing stock, purchase orders, and invoicing, ensuring the smooth operation of a small Maintenance team. Key tasks include monitoring stock levels, approving invoices via SAP, and facilitating FedEx shipments. The ideal candidate will have relevant experience in a stores environment and excellent organisational skills. This position is ideal for someone looking for flexible work arrangements in a dynamic environment.

Benefits

Flexible part-time arrangement

Opportunity for career progression

Qualifications

• Previous experience in a stores or warehouse environment.
• Experience in a fast-paced operational setting.
• Understanding of purchase ledger processes.
• Knowledge of engineering or technical equipment desirable.

Responsibilities

• Monitor purchase orders and maintain recommended stock levels.
• Approve invoices via SAP/Kofax and resolve queries.
• Count and reconcile stock daily; report discrepancies.
• Assist with purchasing, booking in parts, and managing repairs.
• Arrange FedEx UK and international shipments.

Skills

Strong literacy and numeracy

Competent in Microsoft Office

Working knowledge of stock management and stores operations

Organised and prioritisation skills

Assertiveness

Analytical and detail-oriented

Tools

SAP

Job description

Maintenance Stores Administrator (Part time/Fixed Term Contract)

Maintenance Stores Administrator (Fixed Term – 6 Months, 2 Days per Week)

Location: Kettering

Contract: Fixed Term, Part-Time (2 days per week)

Overview

We are seeking a motivated and organised Maintenance Stores Administrator to join a small, dedicated Maintenance team in a manufacturing plant, on a fixed-term, part-time basis for six months. Reporting to the Maintenance Planner, this role is key to ensuring the smooth operation of the Maintenance Department by managing stock, purchase orders, and invoicing processes.
The successful candidate will play a crucial role in maintaining the availability of spare parts, supporting operational efficiency, and ensuring compliance with all relevant standards and processes.

Key Responsibilities

• Purchasing & Stock Management: Monitor purchase orders, expedite suppliers to avoid stock-outs, and maintain recommended stock levels.
• Invoice Authorisation: Approve invoices via SAP/Kofax, resolving queries where required.
• Stock Control: Count and reconcile stock daily; report discrepancies for investigation and adjustment.
• Team Support: Assist with purchasing, booking in parts, relocating spares, printing work orders, picking parts, or covering colleagues during peak periods or holidays.
• SAP Revisions: Manage repair processes and returns.
• Courier & Export Management: Arrange FedEx UK and international shipments, including customs documentation.

Key Relationships

• Maintenance Planner
• Maintenance Store Administrator
• Maintenance Manager
• Wider Maintenance Team

What you will bring

• Strong literacy and numeracy
• Competent in Microsoft Office
• Working knowledge of stock management and stores operations
• Organised with the ability to prioritise workload effectively
• Assertive, able to challenge where necessary
• Analytical and detail-oriented

Experience

• Previous experience in a stores or warehouse environment
• Experience in a fast-paced operational setting
• Understanding of purchase ledger processes
• Knowledge of engineering or technical equipment desirable
• SAP experience is essential

Why This Role?

• Join a small, committed, and dynamic team on an impactful fixed-term contract
• Opportunity to gain hands-on experience in a maintenance and stores environment
• Flexible part-time arrangement (2 full days per week)
• Exposure to a range of operational and administrative processes with potential career progression
• Potential career progression: Maintenance Stores Administrator - Maintenance Planner - broader administrative or operations roles.

Please apply today to start this role in January/February 2026 to or call me on (phone number removed)