Maintenance Planner

Graphic Packaging International; Leeds; On-site; GBP 35,000 - 45,000; Full time

Job summary

Graphic Packaging International in Leeds seeks a Maintenance Planner to implement and sustain a CMMS (Ultimo). The role focuses on planning daily maintenance work, repairs, projects and modifications, while coordinating between internal departments and external contractors.

You will lead technical purchasing for maintenance needs and drive safety, quality and efficiency improvements. The ideal candidate will have strong experience with CMMS, stock control and procurement, and will communicate

Qualifications

• Experience using a CMMS, ideally Ultimo, to plan and manage maintenance work.
• Strong stock control and procurement coordination experience.
• Excellent written and verbal communication to liaise with internal teams.

Responsibilities

• Develop, coordinate and prioritise daily maintenance schedules for internal teams and external contractors.
• Review and adjust maintenance plans to meet operational needs and priorities.
• Authorise, issue and manage maintenance work orders and allocate resources.
• Monitor workload capacity and minimise disruption to operations.
• Track progress and ensure completion within agreed timescales and targets.
• Maintain accurate maintenance records and documentation.

Skills

CMMS

Maintenance planning

Procurement

Stock control

Communication

Tools

Ultimo CMMS

Excel

Job description

The Maintenance Planner will effectively Implement and maintain a CMMS (Ultimo). The purpose of the role is to identify and plan day-to-day maintenance work, repairs, projects and modifications, alongside planning and communicating between various parties including internal operational departments. They will lead the organisation and co-ordination of technical purchasing for maintenance requirements.

MAIN OBJECTIVES & RESPONSIBILITIES

Safety

• Promote and maintain a strong safety culture, ensure working practices are always followed around machinery and equipment.
• Monitor and enforce the correct use of PPE by all employees and contractors within the area of responsibility.
• Proactively identify potential hazards, risks, and unsafe conditions, taking prompt corrective action to prevent incidents.
• Lead, coach, and motivate team members to continuously improve safety performance and compliance with company standards.

Quality

• Oversee the completion of quality inspections, checks, and documentation, ensuring accurate recording and compliance with regulatory and company processes.
• Oversee the completion of quality inspections, checks, and documentation, ensuring accurate recording and compliance with regulatory and company procedures.
• Ensure all products, processes, and activities meet established quality standards and customer requirements.
• Maintain and enforce equipment and workplace cleaning standards to optimise product quality, equipment reliability, and operational efficiency.
• Drive continuous improvement initiatives focused on enhancing quality, equipment performance, and process effectiveness.

Planning

• Develop, coordinate, and prioritise maintenance work schedules for both internal maintenance teams and external contractor on a daily basis.
• Review and adjust work plans as required to ensure departmental objectives, operational demands, and business priorities are achieved.
• Authorise, issue, and manage maintenance work orders, ensuring resources are allocated effectively.
• Monitor resource capacity and workload requirements, identifying constraints and implementing solutions to minimise operational disruption.
• Track and report on planning progress, ensuring work is completed within agreed timescales and performance targets.

Operational technical procurement

• Manage operational maintenance purchasing activities, ensuring departmental requirements are understood and fulfilled.
• Maintain effective stock control of spare parts, consumables, and maintenance materials, including inventory management, issue control, and replenishment processes.
• Coordinate and monitor supplier deliveries, proactively resolving delays or supply issues to minimise impact on operations.
• Ensure optimal stock levels are maintained while controlling expenditure and operating within agreed budget parameters.
• Develop and maintain positive relationships with suppliers to support operational and maintenance requirements.

Other Responsibilities

• Provide support and deputise for the Maintenance Manager as required.
• Coordinate outsourced maintenance activities, liaising with approved contractors and internal stakeholders to ensure work is completed safely, efficiently, and in line with departmental objectives.
• Ensure all contractor activities comply with company safety requirements, site procedures, and permit-to-work systems.
• Monitor and verify third-party service compliance with internal health, safety, and operational standards.
• Maintain accurate technical documentation and manage digital and physical maintenance records and archives.
• Contribute to continuous improvement initiatives designed to enhance maintenance performance, reliability, and operational effectiveness.

PERFORMANCE INDICATORS

• Maintain safety and compliance standards.
• Deliver planned maintenance activities on time and in budget.
• Maximise equipment uptime and reliability.
• Control spare parts stock and costs.Ensure accurate maintenance records.
• Manage contractor performance effectively.
• Experience working with Ultimo or similar CMMS
• Experience of Stock Control
• Existing software tools, such as Excel, Microsoft office, etc.

INTERPERSONAL SKILLS

• Excellent communication skills essential, ability to give clear written and verbal instructions.
• Good understanding of procedures and processes.
• Able to identify areas of weakness within processes and make recommendations to department manager.
• Highly responsible, reliable and flexible with a strong work ethic
• Able to effectively prioritise and adapt to a varied and changeable workload
• Punctual, presentable and with good attendance