Logistics Planning Administrator

Aston Carter; Desford; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading logistics provider is seeking a proactive Logistics Administrator in Desford, UK. This role involves managing administrative tasks for a fleet of over 200 Material Handling Equipment vehicles, ensuring supplier coordination, and facilitating communication between departments. Candidates should possess strong Excel skills and attention to detail in invoice processing. This contract position offers a dynamic work environment with a focus on operational support.

Qualifications

• Proficient in Microsoft Office Suite including Excel, Word, and PowerPoint.
• Strong communication skills for supplier and internal interactions.
• Detail-oriented with experience in invoicing processes.

Responsibilities

• Provide administrative support for MHE fleet operations.
• Coordinate with suppliers to resolve fleet issues.
• Facilitate communication between internal departments.

Skills

Proficiency in Microsoft Excel

Strong written and verbal communication skills

Ability to work collaboratively

High attention to detail

Self-motivated

Strong organisational skills

Tools

Microsoft Excel

Coupa / Next Gen ordering systems

Job description

Logistics Administrator

Location : Desford, UK

Contract Duration : 12 Months

Working Hours

• Monday to Thursday : 07:30 – 16:00
• Friday : 07:30 – 10:30

Work Arrangement : Fully On-Site

Job Title: Logistics Planning Administrator

Job Type: Contract

Rate / Salary: – GBP Hourly

Job Description

We are seeking a proactive and detail-oriented Logistics Administrator to support our client’s Logistics Planning team based at their Desford site. This role offers a varied and dynamic workload, with a primary focus on administrative support for a fleet of over 200 Material Handling Equipment (MHE) vehicles.

Key Responsibilities

• Fleet Administration : Provide day-to-day administrative support for the MHE fleet, including managing invoicing, raising purchase orders for repairs, and coordinating services such as tyre fitting and windscreen replacements.
• Supplier Coordination : Liaise with key fleet suppliers (Linde) to resolve issues, monitor vehicle status, and ensure timely maintenance and service.
• Cross-Department Communication : Facilitate effective communication between internal departments regarding fleet operations and availability.
• Operational Support : Assist the Logistics Planning team with general tasks such as data entry, printing, laminating, and ordering supplies.
• System Management : Maintain accurate records using Excel and support the use of Coupa / Next Gen ordering and invoicing systems.
• Issue Resolution : Help resolve invoicing disputes and ensure supplier payments are processed promptly.
• Health & Safety Compliance : Adhere to all company health and safety policies and promote safe working practices.
• Values in Action : Uphold our client’s core values — Integrity, Commitment, Excellence, and Teamwork.

Required Skills & Experience

• Proficiency in Microsoft Excel, Word, and PowerPoint
• Strong written and verbal communication skills for effective interaction with suppliers and internal teams
• Ability to work collaboratively within a team environment
• High attention to detail, particularly when reviewing and approving supplier invoices
• Self-motivated with the ability to work independently
• Strong organisational skills to ensure timely processing of purchase orders and fleet maintenance

Desirable Skills

• Familiarity with Material Handling Equipment (MHE) such as Reach Trucks and Counterbalance Forklifts
• Experience using Coupa / Next Gen ordering and invoicing systems