Logistics Coordinator

Forged Solutions Group; Blaenavon; On-site; GBP 24,000 - 30,000; Full time

Job summary

A logistics solutions company in Wales is seeking an Administrative Support for the Logistics Department. The role involves organising transport, creating shipping documentation, and liaising with production to meet despatch dates. Ideal candidates will have team working skills and attention to detail. Flexibility in working hours is essential. This position offers an opportunity to grow in a dynamic environment.

Qualifications

• Previous experience with invoicing is not essential but preferred.
• Experience with shipping and transport requirements is not essential.
• Export trade compliance and licensing training is not essential.

Responsibilities

• Organise transport for export and manage necessary documentation.
• Create shipping and invoicing documentation ensuring compliance.
• Liaise with planning and production to meet despatch dates.

Skills

Team working skills

Attention to detail

Flexible

Logical and analytical

Can-do attitude

Education

Minimum of Maths' and English GCSE

Job description

To provide administrative support for the Logistics Department and ensuring all necessary documentation is completed correctly before products are sent for despatch. Has the ability to respond to the needs of the business and embrace change. Flexible in working hours to cover busy periods at month end.

Key Objectives Of The Role

• Organising Transport for Export (EU & Rest of world) and arranging special transport & paperwork for various customers.
• Create shipping and invoicing documentation for all Export shipments in line with corporate and legal compliance to also ensuring swift customs clearance.
• Produce ASN paperwork for the customer and upload onto the customer portals within documented timescale.
• Liaising with Planning and Production regularly to make sure orders meet the specified despatch dates, progress chasing when necessary.
• Adherence to standard work across both sites.
• Accurate logging shipments on Shipping Log ensuring that all of the data is entered, approving invoices required for payment, dealing with any queries and logging proof or delivery/export data.
• Raising of all purchase requisitions for local requirements
• Responsible for ensuring that licensable products are shipped against the correct license, Permission to Ship is obtained; where required and accurate records are maintained.
• Liaise with the appointed customs broker to ensure all Exports are declared correctly.
• Chase and obtain the following documents, updating the shipping log as required and ensure that documents are retained and scanned in line with the document retention policy
• Proof of deliveries (POD)
• Proof of exports (POE)
• Customs entry (C88/SAD)
• Any other adhoc duties as required
• Displays the Forged Solutions Group values of Integrity, Quality, Commitment and Collaboration

The Applicant

• Previous experience with invoicing (not essential)
• Experience with shipping and transport requirements (not essential)
• Export trade compliance and licensing trained (not essential)
• Must be flexible to work for training of other roles within the department to cover holiday, sickness etc.
• Minimum of Maths’ and English GCSE

Personal Qualities

• Team working skills
• Able to work under pressure and deliver results to a defined deadline
• Logical and analytical
• Can-do attitude, self-motivated
• Flexible
• Attention to detail
• Innovative
• Confident
• Promote and embrace change
• Continuous Improvement