Logistics and Procurement Administrator / Coordinator

HSB Technical; South Shields; On-site; GBP 29,000; Full time

Job summary

A Logistics Company is seeking a Logistics and Procurement Administrator in South Shields. You will manage procurement processes and logistics to ensure timely delivery of vessel supplies worldwide. The ideal candidate should have a strong background in procurement, excellent communication skills, and a focus on safety and compliance. Familiarity with marine sector procurement is highly desirable.

Qualifications

• Proven background in procurement and/or logistics in the marine/shipping industry.
• Strong organisational skills with the ability to prioritise under pressure.
• Excellent written and verbal communication with a customer-focused mindset.

Responsibilities

• Prepare and manage RFQs, purchase orders, and supplier quotations.
• Coordinate freight forwarding, imports/exports, and customs clearance.
• Build strong supplier relationships and monitor performance against SLAs.

Skills

Organisational skills

Communication skills

Problem-solving skills

IT proficiency

Tools

SAGE

Microsoft Office

Job description

Position: Logistics and Procurement Administrator / Coordinator

Location: Head Office, South Shields (with potential UK and international shipyard travel)

Rate/Salary: £29,000

Type: Permanent/Contract

Job Description

This person will handle procurement and logistics to keep vessels supplied worldwide. They'll manage RFQs, purchase orders, suppliers, and global logistics within legislation and company standards. Strong organisation, communication, and problem-solving skills are essential. Marine sector procurement or logistics experience is highly desirable.

Duties and Responsibilities

• Procurement: Prepare and manage RFQs, purchase orders, and supplier quotations. Negotiate pricing, terms, and delivery schedules, ensuring compliance with policies and frameworks.
• Logistics: Coordinate freight forwarding, imports/exports, and customs clearance of vessel spares and equipment. Maintain bonded goods records and ensure timely, cost-effective delivery.
• Supplier Management: Build strong supplier relationships, monitor performance against SLAs/KPIs, and resolve delivery or pricing issues.
• Data & Reporting: Maintain accurate procurement and logistics records across business systems, producing reports to support operational decision-making.
• Compliance: Ensure all procurement activities meet legislative, contractual, and audit requirements, with accurate documentation and flow-down obligations to the supply chain.

Qualifications and Requirements

• Proven background in procurement and/or logistics (marine/shipping industry preferred).
• Strong organisational skills with ability to prioritise under pressure.
• Excellent written and verbal communication, with a customer-focused mindset.
• IT proficiency (Microsoft Office; procurement/logistics software such as SAGE desirable).
• Safety-conscious, team-oriented, and committed to continuous improvement.

Desirable: Experience with international freight, ship spares in transit, and bonded goods. Understanding of supply chain cost, quality, and delivery performance. Knowledge of UK Public Sector Procurement Legislation and customs regulations.