Logistics Administrator

Randstad Delivery; Desford; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global logistics company in Desford is seeking a Logistics Administrator for a fast-paced, 12-month contract. The role focuses on fleet administration for over 200 vehicles, managing invoicing while ensuring smooth supplier communication. Ideal candidates are organized, detail-oriented, and excel in data management, making it a great fit for proactive individuals. Competitive pay of £15 - £17 per hour with 35 days holiday offered.

Benefits

35 days holiday

Qualifications

• Proficient in Microsoft Excel, Word, and PowerPoint.
• Meticulous attention to detail for checking invoices.
• Excellent communication with internal and external parties.

Responsibilities

• Manage MHE fleet invoicing and raise purchase orders.
• Coordinate fleet maintenance with suppliers.
• Investigate invoicing disputes.

Skills

Strong IT Skills

Attention to Detail

Excellent Communication

Highly Organised

Team Player

Self-Motivated

Tools

Microsoft Excel

Coupa

Next Gen

Job description

Join our clients globally recognised team in Desford as a Logistics Administrator. This is a fast‑paced, 12‑month contract role where you will be the administrative backbone for their busy Logistics Planning team.

Your primary focus will be supporting a fleet of over 200 Material Handling Equipment (MHE) vehicles on‑site. You will be the central point of contact for fleet administration, problem‑solving, and ensuring seamless communication between internal departments and key suppliers.

If you are highly organised, love working with data, and thrive on keeping complex operations running smoothly, this is the perfect opportunity for you.

• Location: Desford
• Contract: 12 Months
• Pay Rate: £15 - £17 per hour
• Hours: Monday-Thursday: 07:30 - 16:00, Friday: 07:30 - 10:30
• Benefits: 35 days holiday

What You’ll Do

• Fleet Invoice Management: Take full responsibility for MHE fleet invoicing, ensuring accuracy, and raising purchase orders (POs) for all vehicle repairs.
• Supplier Coordination: Liaise directly with suppliers to coordinate fleet maintenance, including services, tyre fittings, and windscreen replacements.
• Problem Solving: Investigate and resolve any invoicing disputes with suppliers, ensuring all payments are kept up to date.
• Data Management: Accurately input data and maintain detailed Excel spreadsheets for the fleet.
• Systems Operation: Become a proficient user of our Coupa/Next Gen ordering and invoicing system.
• Team Support: Provide vital administrative support to the wider Logistics Planning team, including data entry, ordering goods, and building strong relationships across the Desford site.
• Safety & Values: Champion the company’s Health & Safety policies and embody the company’s values of Integrity, Commitment, Excellence, and Teamwork.

Ideal Candidate

• Strong IT Skills: Proficient in Microsoft Excel, Word, and PowerPoint.
• Meticulous Attention to Detail: You will be checking invoices for errors, so a sharp eye is essential.
• Excellent Communication: The ability to liaise confidently with internal departments and external suppliers.
• Highly Organised: You must be able to manage your own time, ensuring invoice payments and POs are processed efficiently.
• Great Team Player: The ability to work closely with others is imperative.
• Self‑Motivated: You can work on your own initiative to get the job done.
• Familiarity with MHE fleet vehicles (e.g., Reach Trucks, Counterbalance).
• Familiarity with ordering/invoicing systems like Coupa or Next Gen.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.