Logistics Admin Assistant

Experis - ManpowerGroup; City Of London; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

A multinational high-street retailer is seeking an administrative support role in Paddington, London on a hybrid basis. The role involves tracking manual Purchase Orders and ensuring data integrity in SAP. Ideal candidates should have strong Excel skills and the ability to multi-task under tight deadlines. The position offers a competitive pay rate of £15 per hour for a contract duration of 4-6 weeks.

Qualifications

• Strong skills in Microsoft Office, especially Excel.
• Experience with SAP is preferred but training will be provided.
• Ability to manage multiple tasks under tight deadlines.
• Excellent organisation and numerical skills.
• Strong analytical and interpretive abilities.
• Excellent interpersonal skills for relationship building.
• Effective communication skills with teams.

Responsibilities

• Track manual Purchase Orders and related admin tasks.
• Maintain Purchase Order data integrity via SAP.
• Create manual shipment tracks in the Supply Chain system.
• Maintain tracking documents in Excel.
• Communicate with tech and warehouse teams.
• Analyze manual good receipt and allocation files.
• Report allocation errors to trading team.
• Track allocation errors and provide updates.
• Upload manual allocation files to SharePoint.
• Handle uploads of output files from DHL.

Skills

Microsoft Office skills

Ability to navigate systems such as SAP

Multi-tasking

Organisational skills

Numerical skills

Analytical skills

Interpersonal skills

Effective communication

Job description

Overview

The location of the role is Paddington, London (hybrid working).
The duration of the contract is 4 - 6 weeks.
The pay rate on offer is £15 per hour.

The client is a multinational high-street retailer.

Responsibilities

• Tracking of manual Purchase Orders (POs) and admin tasks associated - for example identifying & correcting or communicating any errors on POs, i.e. incorrect ship method, incorrect supplier details, incorrect hub, missing Sales Orders.
• Maintain Purchase Order (PO) data integrity via amendments in SAP
• Creation of manual shipment tracks in our Supply Chain system Editrack
• Maintaining manual excel documents to aid tracking of PO status and advance shipping note (ASN) readiness
• Communication between tech and Poland warehouse teams for available advance shipping notices
• Hourly analysis of manual good receipt files and corresponding allocation files to ensure our logistics provider has all required allocation files to keep the operation running
• Communication of errors to trading team for over/under shipments
• Tracking of allocation errors and sharing status updates daily/weekly
• Time critical uploads of manual allocation files to Poland hub SharePoint
• Daily/weekly uploads of manual output files from DHL emails/SharePoint to internal SharePoint for internal business area use such as Inventory control and Intl finance teams.

Qualifications

• Microsoft Office skills with a focus on Microsoft Excel
• Ability to navigate systems such as SAP (Training will be provided, but prior experience preferred)
• Ability to multi-task and work to tight time scales
• Organisational skills
• Numerical, analytical and interpretive skills
• Excellent interpersonal skills
• Ability to build relationships with both internal and external parties
• Ability to communicate effectively to relevant teams