Legal Team Assistant - Legal - Dublin - 4 Month FTC - €12,500 - €15,000 (To €45,000 FTE)

Wisemay; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

A leading international law firm, based in Dublin, is seeking a dedicated Legal Team Assistant to provide comprehensive support to partners and their teams. This full-time role involves managing calendars, travel arrangements, correspondence, and project coordination. Candidates must possess prior legal administration experience, be proficient in MS Office, and demonstrate excellent organizational skills. The position offers a contributory pension scheme, private medical insurance, and a collaborative working environment.

Benefits

Contributory Pension Scheme

Life Assurance

Private Medical Insurance

25 days holiday

Subsidised Gym membership

Qualifications

• Relevant experience in a law firm as a legal assistant or administrator.
• Ability to manage multiple tasks and prioritize work effectively.
• Capability to maintain confidentiality of sensitive information.

Responsibilities

• Provide administrative support to partners and teams.
• Manage calendars and travel arrangements for lawyers.
• Handle correspondence and manage workflow effectively.

Skills

Legal assistant experience

Typing 65 wpm

Proficiency in MS Office

Excellent interpersonal skills

High attention to detail

Education

Secondary level education

University studies preferred

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Wise May is looking for a Legal Team Assistant to join an International Law firm based in Dublin. As a Legal Team Assistant you work within a collaborative team to provide administrative and document support to assigned partners and their wider teams.

This is a full time, 4 month fixed term contract. The role is office based and the hours are 9am-5.30pm, Monday to Friday.

Legal Team Assistant key duties to include:

• Manage lawyers’ Outlook calendars
• Make travel arrangements and complete travel and expense reports
• Answer phones, transfer calls, take messages, establish conference calls and use voice mail
• Handle written and electronic correspondence
• Manage workflow and coordinate projects with office services
• Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
• Use MS Office in preparation of documents, spreadsheets and presentations.
• Utilise the document management system for all documents and maintain document filing to firm standards
• Review and process administrative and personal charges
• Performs photocopying, printing and scanning liaising with other internal support departments as required.
• Assist with short dictations when required
• Analysing data for input into firm systems
• Provide ad‑hoc support on client reception desk as required
• Create prebills to provide client matter WIP and disbursement information, when requested by fee earners

Legal Team Assistant skills and experience required:

• Previous legal assistant or legal administration experience in a law firm
• Typing 65 wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Secondary level education required; university studies preferred
• Excellent interpersonal and organisational skills
• High attention to detail and ability to multi‑task
• Ability to prioritise and coordinate work
• Ability to maintain confidential information
• Ability to complete assignments within agreed deadlines by prioritising workload
• Ability to assume responsibility with minimal supervision, making independent decisions within the scope of assigned authority
• Ability to work independently and as part of a collaborative team
• Practice and foster an atmosphere of teamwork and cooperation

Company Benefits:

• Contributory Pension Scheme
• Life Assurance
• Private Medical Insurance
• 25 days holiday
• Subsidised Gym membership