Legal Team Assistant

AJ Chambers ®; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A top international law firm in London seeks a Legal Team Assistant to provide essential administrative support to fee earners. Responsibilities include managing client files, preparing documentation, scheduling meetings, and coordinating travel. Candidates should have strong organisational and communication skills, and knowledge of legal terminology. This position offers a hybrid work model and benefits like 25 days of annual leave, private medical insurance, and a contributory pension scheme.

Benefits

Hybrid working

25 days’ annual leave plus UK bank holidays

Contributory pension scheme

Private medical insurance

Season ticket loan

Death in service benefit

Qualifications

• Experience providing administrative support in a legal environment is advantageous.
• Ability to manage multiple tasks in a fast-paced environment.
• Good attention to detail and accuracy in work.

Responsibilities

• Provide high-quality secretarial and administrative support to fee earners.
• Produce accurate, timely typing and document preparation.
• Maintain and update client files and relevant documentation.
• Prepare draft bills and liaise with fee earners regarding billing information.
• Manage diaries, schedule meetings, and arrange lunches.

Skills

Understanding of legal terminology

Ability to anticipate fee earners’ needs

Fast, accurate typing skills

Strong written and verbal communication abilities

Proven organisational skills

Competence in Microsoft Word, Excel, PowerPoint, and Outlook

Education

Formal secretarial training (CILEx desirable)

Job description

I am partnered with a top international law firm in the City London, supporting a busy and collaborative team — with opportunities to work across different practice areas.

The firm deliver a comprehensive legal service to a diverse client base, including multinational corporations, public and private companies, partnerships, public sector bodies, and high-net-worth individuals.

Key Responsibilities

The Legal Team Assistant will provide high-quality secretarial and administrative support to a minimum of five fee earners, working closely with a more senior Legal PA. The role will also involve contributing to a centralised travel booking function for the firm.

• Produce accurate, timely typing and document preparation.
• Maintain and update client files, including opening and closing matters and managing relevant documentation.
• Prepare draft bills and liaise with fee earners regarding billing information.
• Create and maintain client records on the firm’s case management system.
• Manage diaries, schedule meetings, book conferences, and arrange lunches.
• Organise departmental file reviews, liaising with Risk & Compliance to ensure deadlines are met.
• Arrange and book training courses for fee earners, including liaising with Accounts for payment.
• Greet visiting clients and prepare meeting rooms when required.
• Coordinate travel bookings for fee earners.
• Assist the wider secretarial team during busy periods.
• Undertake other reasonable duties as required.

Professional Skills & Experience

• Understanding of legal terminology.
• Ability to anticipate fee earners’ needs and remain “one step ahead.”
• Fast, accurate typing skills with excellent grammar and spelling.
• Strong written and verbal communication abilities.
• Proven organisational skills and the ability to prioritise under pressure.
• Competence in Microsoft Word, Excel, PowerPoint, and Outlook.
• Formal secretarial training (e.g. CILEx) desirable but not essential.

Benefits

• Hybrid working
• 25 days’ annual leave plus UK bank holidays
• Contributory pension scheme
• Private medical insurance
• Season ticket loan
• Death in service benefit

For more information please contact Jess at AJ Chambers