Legal Support P.A

TurnerFox Recruitment; East Midlands; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A recruitment agency is seeking a Temporary Legal Administrator to join a government organization in the East Midlands. The role involves supporting the Legal and Records Team with administrative tasks, managing diaries, and liaising with external legal providers. The ideal candidate has experience as a Secretary or P.A., is skilled in MS Office, and can manage multiple tasks in a fast-paced environment. Competitive pay ranging from £14.90 to £15.70 per hour is offered for this temporary position.

Qualifications

• Previous experience as a Secretary/P.A. providing support to solicitors/lawyers.
• Accuracy in written and spoken communications.
• Ability to develop positive relationships with external lawyers.
• Experience in a legal environment is an advantage.

Responsibilities

• Provide administrative support to the Legal and Records Team.
• Manage team inboxes and coordinate diaries.
• Liaise with external legal providers.
• Maintain the register of legal instructions.

Skills

Organisational skills

Communication skills

MS Office proficiency

Relationship building

Problem solving

Job description

Legal Administrator - Temporary role
Mansfield / Hybrid
14.90p.h. - 15.70p.h.

TurnerFox are recruiting for an experienced Legal Administrator / Legal Support Officer to join a government organisation and provide support to the Legal and Records Team and manage the day-to‑day office and team procedures to ensure that the team's administrative requirements are met.

The Role of Temporary Legal Support Officer / Secretary

• Provide support to the Legal and Records Team and ensure that the team's administrative requirements are met.
• Provide support to the Legal Team in forward planning, chasing responses, completing tasks and general administration where appropriate.
• File and organise deeds and correspondence using electronic systems and data retrieval systems.
• Effectively manage the teams' inboxes and coordinate diaries to support organisational priorities; prioritising emails and responding when necessary.
• Liaise with external legal providers on behalf of the Head of Legal and Records and draft and answer and respond to calls.
• Liaise with the Executive Assistants in relation to the Head of Legal and Records' attendance at ELT meetings and liaison with Directors.
• Organise meetings on behalf of the Legal and Records team with internal clients and external bodies including managing the teams' diaries.
• Maintaining the register of legal instructions and liaising with the relevant stakeholders to ensure that deadlines are met.
• To liaise with internal stakeholders, external solicitors, local authorities and members of the public in relation to legal matters within the team and to be the first port of call within the team in order to allocate to the correct legal adviser.
• Assist in managing the external legal providers including the budget by monitoring the financial spend for each external legal matter and keep the tracker up to date. Raising with the Head of Legal and Records should any issues be identified.

What We Need for the role of The Role of Temporary Legal Support Officer / Secretary

• Previous experience of being a Secretary / P.A. providing support to solicitors / lawyers
• Experience of procurement systems in the raising of POs and processing corresponding invoices
• Experience of working in a Legal environment ideally property would be an advantage
• Accuracy to a high standard in written and spoken communications, filing and retrieval
• Ability to develop positive relationships with external lawyers and stakeholders
• Advanced skills in MS Office with the ability to work with confidential information
• Experience of multi-tasking and be able to operate in a fast-paced environment.
• Excellent organisational skills
• Ability to work accurately to a high standard, problem solve, prioritise and meet deadlines
• Excellent communication skills
• Must be available on temporary basis

If you're ready for your next step and want to join a supportive, proactive team, apply now!

Unfortunately, due to the volume of applications received we are unable to respond with feedback to all applicants. If you have not heard from us via telephone or email within 3 days, please assume that your application has been unsuccessful on this occasion.

Thank you for applying with us. TurnerFox Recruitment Team