LEGAL SECRETARY – PRIVATE CLIENT DEPT – BERKHAMSTED – REF NO: L4L1146

Legals 4 Lawyers; Dacorum; On-site; GBP 25,000 - 28,000; Full time

Job summary

A law firm in Berkhamsted is looking for an experienced Legal Secretary to support the Private Client Department, where you will manage diaries, assist with documents, and communicate effectively with clients. The ideal candidate will have prior experience as a Legal Secretary, preferably in Private Client work, alongside excellent audio typing skills and IT proficiency. A competitive salary and various company benefits are offered, including 25 days of holiday and professional development opportunities.

Benefits

£25,000–27,500 salary based on experience

Staff introduction bonus

25 days holiday

Auto enrolment pension scheme

Enhanced sick pay

Free eye tests

Paid flu vaccinations

Discounted legal advice

Opportunities for company-sponsored events

Qualifications

• Experience as a Legal Secretary, preferably in Private Client.
• Ability to communicate effectively with a diverse range of individuals.
• High-quality work delivered within required timeframes.

Responsibilities

• Assist in the Private Client Department tasks.
• Manage Fee Earners' diaries and appointments.
• Ensure confidentiality of client data and compliance with GDPR.

Skills

Legal Secretarial Experience

Interpersonal Skills

Audio Typing

Organizational Skills

IT Skills

Tools

MS Word

Outlook

Excel

Case Management Systems

Job description

LEGAL SECRETARY – PRIVATE CLIENT DEPT – BERKHAMSTED – REF NO: L4L1146

Job Ref: 103184

Location

Berkhamsted

The Role

A great opportunity has arisen for a Legal Secretary to join our client law firm based in Berkhamsted where you will be working and assisting the Private Client Department.

Candidate

• Previous experience as a Legal Secretary, preferably in Private Client, although other legal secretarial experience can be considered.
• Excellent interpersonal skills and clear written and oral communication.
• Proven audio typing experience.
• Excellent organisational skills.
• Ability to communicate both in writing and orally with a wide range of people.
• The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone.
• Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team.
• Self‑motivation with the ability to be a self‑starter and work independently or within a team.
• Proven IT skills, including the use of Case Management Systems, MS Word, Outlook and Excel.
• Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes.

Role

Experience in the following would be advantageous:

• The production of documents and correspondence using audio/copy typing.
• Experience of standard template documents used in Private Client such as Probate Applications, Wills and LPAs etc.
• Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid.
• Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return.
• Management of Fee Earners’ diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg: meeting room booked, refreshments available.
• Setting up new files accurately and speedily on instruction.
• Maintaining Fee Earners’ client details on the firm’s database (ALB) and updating as and when required.
• Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files.
• Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records.
• Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate.
• Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information.
• Undertaking any other ad hoc duties as requested by the professional staff in the department.
• Support as and when requested in firm‑wide and departmental marketing events.

Company Benefits

• £25,000–27,500 dependent on experience
• Staff introduction bonus
• 25 days holiday
• Auto enrolment pension scheme
• Enhanced sick pay
• Free eye tests
• Paid Flu vaccinations
• Discounted legal advice
• Opportunities to participate in company‑sponsored charitable events

Details

• Berkhamsted – office based
• Full Time – 09:00 to 17:30 Monday to Friday – one hour lunch
• Department – Private Client – Wills, Trusts, Probates
• Start Date: ASAP

Specific Requirements

Must be an experienced Legal Secretary, preferably with knowledge and prior experience in Private Client Law, dealing with Wills, LPA’s, Trusts and Probate matters. A Legal Secretary with fast and accurate digital audio dictation and keyboard skills, along with a good telephone manner and an awareness of the legal forms used. Our clients will also consider a Legal Secretary who has experience in other practice areas and who can transfer their legal skills to this role.