Legal Secretary - Part Time

Design Haus; Mansfield; On-site; GBP 40,000 - 60,000; Full time

Job summary

A well-established law firm in Mansfield is seeking an experienced Legal Secretary to provide high-quality administrative and secretarial support in their Probate department. Responsibilities include managing incoming post, preparing legal documents, taking telephone calls, and liaising with clients. The ideal candidate possesses excellent typing skills, strong organizational abilities, and proficiency in Microsoft Office. This role offers a dynamic environment with opportunities for professional development.

Qualifications

• Previous experience as a PA/Secretary, ideally within a Private Client or Probate department.
• Ability to manage multiple tasks and priorities in a busy legal environment.

Responsibilities

• Manage and process incoming post, ensuring key dates are identified.
• Prepare accurate legal documents and correspondence.
• Handle incoming telephone calls and take clear messages.
• Maintain diaries, organise appointments, and assist with meetings.
• Deliver a professional and courteous service to clients.
• Establish and maintain organised filing systems.

Skills

Excellent typing and document production skills

Strong organisational skills

Confident communicator

Proficiency in Microsoft Office

Tools

Microsoft Office

Case management systems

Job description

Overview

We’re currently recruiting for an experienced Legal Secretary to join a well-established law firm in their Probate department, based in Mansfield. This role offers the opportunity to provide high-quality administrative and secretarial support to fee earners, helping ensure the department operates efficiently and effectively.

Key Responsibilities

• Manage and process incoming post, ensuring any key dates or urgent matters are identified and acted upon promptly.
• Prepare accurate legal documents, correspondence, and forms from digital dictation, written, or verbal instruction, using templates and precedents where required.
• Handle incoming telephone calls, take clear messages, and ensure timely communication with the relevant fee earner.
• Maintain diaries, organise appointments, and assist with meeting preparation to support smooth day-to-day operations.
• Meet and liaise with clients both in person and over the phone, delivering a professional and courteous service at all times (note: no legal advice to be provided).
• Maintain confidentiality of all client and firm information at all times.
• Liaise with third parties such as solicitors, barristers, courts, and other professionals as necessary.
• Establish and maintain organised electronic and paper filing systems, ensuring accurate record-keeping and file management.
• Open and close client files in line with firm procedures, including preparing files for archiving.
• Prepare outgoing correspondence and manage document dispatch in a timely and accurate manner.
• Provide support and guidance to trainee or temporary secretaries when required.
• Contribute to personal and professional development, as well as the wider objectives of the team.
• Undertake additional administrative or ad hoc duties as requested.

Requirements

• Previous experience as a PA/Secretary, ideally within a Private Client or Probate department.
• Excellent typing and document production skills, including digital dictation.
• Strong organisational skills with a keen eye for detail.
• Confident communicator with excellent client service skills.
• Ability to manage multiple tasks and priorities in a busy legal environment.
• Proficiency in Microsoft Office and familiarity with case management systems.