Legal Secretary - Conveyancing

ACS Staffing Solutions; Redditch; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading staffing agency is seeking a proactive Legal Assistant for their Residential Conveyancing team in Redditch. The ideal candidate needs prior experience, strong communication skills, and the ability to multitask effectively. Responsibilities include managing diaries, handling client communications, and maintaining accurate client files while ensuring confidentiality. This role offers a Monday to Friday work schedule, providing an excellent opportunity to support a well-established team.

Qualifications

• Experience as a Legal Assistant or Secretary in a Residential Conveyancing environment.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks effectively.

Responsibilities

• Manage Fee Earner diaries and schedule appointments.
• Handle routine client communications and enquiries.
• Open, maintain, and close client files.

Skills

Organised multitasking

Verbal communication

Written communication

Confidentiality

Job description

Conveyancing Legal Assistant - Residential Property / Redditch or Solihull Salary DOE Monday - Friday 9:00am - 5:15pm

We are seeking an experienced and proactive Legal Assistant/Secretary to support our clients well established Residential Conveyancing team. The ideal candidate will deliver high-quality administrative and secretarial assistance to ensure maximum efficiency within the department.

Key Responsibilities

• Manage Fee Earner diaries and schedule appointments.
• Handle routine client communications and enquiries.
• Open, maintain, and close client files in line with firm procedures.
• Maintain accurate records on the firm’s database.
• Draft and send correspondence, including invoices and dictated documents.
• Submit SDLT forms and Land Registry applications.
• Ensure confidentiality of all client and firm information.
• Maintain hard copy files and perform general administrative duties.
• Assist with post‑completion tasks and legal document drafting.
• Record financial transactions and clear balances before file closure.
• Organise searches and compile necessary reports.
• Manage daily post and other clerical tasks.
• Comply with health and safety regulations.
• Perform other duties as reasonably required by the firm.

Person Specification

• Previous experience as a Legal Assistant or Secretary, preferably within a Residential Conveyancing environment.
• Strong verbal and written communication skills.
• Ability to work effectively as part of a team.
• Highly organised with the ability to prioritise and manage multiple tasks under pressure.
• Discreet, with a professional approach to handling confidential and sensitive information.
• Methodical, detail‑oriented, and proactive.
• Committed to delivering exceptional client service.