Legal Secretary

TMJ Legal Services; Wingate; On-site; GBP 20,000 - 30,000; Full time

Job summary

A regional law firm is looking for an experienced Legal Secretary to join their Wingate office. The role involves providing administrative and secretarial support, managing communications, and preparing legal documents. Candidates should have a year of prior experience as a legal secretary and strong skills in digital dictation and Microsoft Office. A customer-focused attitude and attention to detail are essential. This position offers the opportunity to work in a close-knit environment with varied day-to-day tasks.

Qualifications

• One year’s previous experience as a legal secretary essential.
• Private client and/or conveyancing experience preferred but not essential.
• Professional verbal and written communication skills providing a customer focused service.

Responsibilities

• Prepare, format and proofread correspondence and legal documents.
• Manage phone and email communications.
• Schedule appointments and manage diaries.
• Assist with billing and time recording.
• Ensure confidentiality and compliance with legal procedures.

Skills

Digital dictation

Audio typing

Proficiency in Microsoft Office

Excellent communication skills

Attention to detail

Job description

About the Role

An opportunity for an experienced and highly organised Legal Secretary to join our team at the firm’s Wingate office. The successful candidate will provide comprehensive administrative and secretarial support to the private client and conveyancing departments. This is an excellent opportunity for someone who enjoys working in a close-knit environment and values variety in their day-to-day tasks.

Key Responsibilities

• Prepare, format and proofread correspondence and legal documents and keep accurate and up to date records on the firm’s case management system.
• Answer and make phone calls and manage email communications.
• Schedule appointments and manage diaries.
• Assist with billing, time recording, and other administrative tasks.
• Ensure confidentiality and compliance with legal procedures.

Person requirements

• One year’s previous experience as a legal secretary essential.
• Private client and/or conveyancing experience preferred but not essential.
• Digital dictation and audio typing experience essential.
• Excellent typing and IT skills, including proficiency in Microsoft Office
• Professional verbal and written communication skills providing a customer focused, quality service at all times.
• An organised and methodical approach to working with excellent attention to detail.
• A polite, cheerful attitude, particularly when meeting clients and visitors.

Company information

We are a regional firm of solicitors established in 1986 offering a wide range of services to private and business clients. We have offices in Hartlepool, Peterlee, Durham and Wingate, undertaking private and publicly funded work. We have been awarded the Lexcel Legal Practice Quality Mark annually since 2018. Please refer to our website www.tmjlegal.co.uk for more information.

Application information

Email CV and cover letter to [e-mail] or by post to Helen Oakley, TMJ Legal Services, Foster House, 99 Raby Road, Hartlepool, TS24 8DT.