Legal Secretary

SF Recruitment; Nottingham; On-site; GBP 22,000 - 26,000; Full time

Job summary

A reputable recruitment agency is seeking a Legal Secretary for a permanent office-based role in Nottingham City Centre. The position requires a strong secretarial background and excellent typing skills, including experience with audio typing. Responsibilities include managing correspondence, producing documents, and supporting Fee Earners. The role offers a salary of up to £26,000 per annum depending on experience.

Qualifications

• Proven experience in a secretarial role with a focus on accuracy and attention to detail.
• Familiarity with legal terminology and document preparation.
• Strong communication skills for client interactions.

Responsibilities

• Manage correspondence and documents for Fee Earner.
• Produce documents from dictation and instructions.
• Maintain confidentiality of all information.
• Manage diary and schedule appointments.

Skills

Strong secretarial background

Strong typist

Confident with audio typing

Job description

Overview

Legal Secretary needed in Nottingham City Centre. Permanent, office based role. 35 hours per week, Monday to Friday. 9-5pm with 1 hour lunch. Up to £26,000 per annum DOE.

Requirements

• The ideal candidate will possess a strong secretarial background, who is a strong typist and who is ideally confident with audio typing. This experience is essential.

Responsibilities

• Open and review the morning post, identifying key dates, taking appropriate action, and preparing relevant files for the Fee Earner's attention.
• Produce accurate documents from dictation, written, or verbal instructions, using templates and precedents where required.
• Maintain confidentiality at all times in handling the firm's and clients' information and documentation.
• Answer telephone calls, record messages on behalf of the Fee Earner, and ensure these are communicated promptly.
• Manage the Fee Earner's diary, scheduling appointments and actions, and ensuring they are highlighted in a timely manner.
• Welcome and support clients both in person and over the phone, providing assistance in a professional and courteous manner in line with the firm's standards (excluding legal advice).
• Follow the firm's policies, instructions, and departmental procedures as outlined in the Office Manual and operational checklists.
• Liaise with third parties, including solicitors, barristers, experts, and courts, in relation to client matters.
• Establish and maintain effective paper and electronic filing systems, ensuring correspondence and documents are filed promptly and accurately.
• Open and close client files correctly, completing file management tasks as delegated and preparing files for archiving in line with procedures.
• Prepare outgoing correspondence and enclosures for dispatch.
• Provide guidance and support to trainee and temporary secretaries as needed.
• Take ownership of personal development while contributing to the overall goals of the firm.
• Undertake additional ad-hoc duties as required.

If this role is of interest and you have the skillset required, please send your CV across today