Legal Secretary

Office Angels; Lower Blandford St Mary; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Free Parking on site

Pension

Access to discounted eye tests

2 Staff events per year

Job summary

Office Angels is seeking a capable Legal Secretary to support the Head of Residential Leasehold in a busy Bournemouth practice. You will manage secretarial tasks, draft and format legal documents, and coordinate diaries and onboarding while liaising with clients and solicitors to ensure smooth leasehold transactions.

The ideal candidate will have prior legal secretary experience in residential property or conveyancing, excellent typing and document production skills, and strong organisational

Qualifications

• Previous experience as a Legal Secretary, ideally within Residential Property or Conveyancing.
• Excellent typing and document production skills.
• Strong organisational and time management skills.
• Proficiency in Microsoft Word, Outlook and Excel.
• Excellent communication and client care abilities.
• Ability to work accurately under pressure and manage competing priorities.

Responsibilities

• Provide secretarial and administrative support to the Head of Residential Leasehold.
• Prepare, format and amend legal documents, correspondence and reports using digital dictation and case management systems.
• Manage diaries, appointments, meetings and deadlines.
• Open new client files and complete onboarding procedures, including AML and ID verification checks.
• Liaise with clients, estate agents, freeholders, managing agents, lenders and solicitors.
• Handle incoming calls, emails and correspondence professionally.
• Maintain electronic and paper filing systems.
• Support leasehold transactions including sales, purchases, lease extensions, deeds of variation, transfers of equity and enfranchisement matters.
• Request and review management packs and leasehold documentation.
• Prepare completion statements and assist with exchange and completion processes.
• Assist with billing, file closing and archiving.
• Ensure compliance with firm policies and regulatory requirements.

Skills

Legal secretarial experience

Residential property knowledge

Typing & document production

Client care

Time management

Communication

Tools

Microsoft Word

Outlook

Excel

Job description

Position: Legal Secretary - Residential/Property

Location: Bournemouth

Contract Type: Permanent

Working Pattern: Full Time (Monday to Friday - 9am-5pm)

Role Purpose

To provide comprehensive secretarial and administrative support to the Head of Residential Leasehold, ensuring the efficient progression of leasehold property matters while delivering a high standard of client service.

Key Responsibilities

• Provide secretarial and administrative support to the Head of Residential Leasehold.
• Prepare, format and amend legal documents, correspondence and reports using digital dictation and case management systems.
• Manage diaries, appointments, meetings and deadlines.
• Open new client files and complete onboarding procedures, including AML and ID verification checks.
• Liaise with clients, estate agents, freeholders, managing agents, lenders and solicitors.
• Handle incoming calls, emails and correspondence professionally.
• Maintain electronic and paper filing systems.
• Support leasehold transactions including sales, purchases, lease extensions, deeds of variation, transfers of equity and enfranchisement matters.
• Request and review management packs and leasehold documentation.
• Prepare completion statements and assist with exchange and completion processes.
• Assist with billing, file closing and archiving.
• Ensure compliance with firm policies and regulatory requirements.

Ideal Candidate

• Previous experience as a Legal Secretary, ideally within Residential Property or Conveyancing.
• Excellent typing and document production skills.
• Strong organisational and time management skills.
• Proficiency in Microsoft Word, Outlook and Excel.
• Excellent communication and client care abilities.
• Ability to work accurately under pressure and manage competing priorities.

Benefits

• 25 days holiday + bank holidays
• Free Parking on site
• 2 Staff events per year
• Pension
• Access to discounted eye tests

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.