Legal Secretary

Express Solicitors; Liverpool; Hybrid; GBP 26,000 - 30,000; Full time

Job summary

A leading law firm in Liverpool is seeking a Legal Secretary to provide comprehensive administrative support. This role requires at least 2 years of experience as a legal secretary, along with excellent IT skills and attention to detail. The position offers a salary between £26,000 to £30,000, with hybrid working and various employee benefits including holidays and private medical insurance.

Benefits

23 Days Holiday, rising to 26

Private medical insurance

Active social committee

Extra holidays for service

Employee Assistance Programme

Qualifications

• Minimum 2 years' experience as a legal secretary is essential.
• Excellent command of English, with strong spelling, grammar, and punctuation.
• Strong audio typing skills with a minimum of 65+ wpm.

Responsibilities

• Provide secretarial support across two specialist legal teams.
• Prepare and format legal documentation.
• Coordinate diaries and schedule meetings.

Skills

Proficient in IT systems

Strong audio typing and word processing skills

Professional and personable telephone manner

Exceptional attention to detail

Ability to manage workloads in fast-paced environment

Tools

Microsoft Office applications

Proclaim case management system

Digital dictation systems (BigHand preferred)

Job description

Job Title: Legal Secretary

Location: Liverpool

Salary: £26,000 to £30,000 per annum, dependent on experience

Job type: Full time, Permanent

About Us:

Established in 2000, Express Solicitors is an award-winning law firm that deals with personal injury and clinical negligence claims. Based in Manchester and Liverpool, we serve clients nationwide and are currently ranked 64 out of more than 10,000 law firms. We have a 5-star rating on Trustpilot from over 8,000 reviews, which coming from our clients means a lot to us. We are proud of the work we do helping injured people, and this is the core of our business.

The Role:

We are seeking a Legal Secretary to provide comprehensive, high-quality secretarial and administrative support to the Civil Liberties and CICA teams in our Liverpool office. This role is key to ensuring smooth team operations, timely document preparation, efficient diary management, and excellent client service.

Responsibilities:

• Deliver proactive secretarial and administrative support across two specialist legal teams.
• Prepare and format legal documentation, including correspondence, pleadings, and court bundles.
• Handle inbound and outbound client communications with professionalism and empathy.
• Coordinate diaries, schedule meetings, and liaise with lawyers, clients, and Counsel.
• Support preparation for hearings, trials, and client meetings.
• Maintain and organise electronic and physical filing systems.
• Transcribe and proofread dictated material with a high level of accuracy.
• Manage photocopying, scanning, and other administrative tasks as required.
• Undertake ad hoc duties to support team efficiency and client service excellence.

Person Specification:

• Minimum 2 years' experience as a legal secretary is essential.
• Excellent command of English, with strong spelling, grammar, and punctuation.
• Proficient in IT systems and Microsoft Office applications.
• Professional and personable telephone manner with a strong client service focus.
• Exceptional attention to detail and organisational ability.
• Proven ability to manage workloads in a fast-paced legal environment.
• Strong audio typing and word processing skills (minimum 65+ wpm).
• Experience with digital dictation systems (BigHand preferred).
• Familiarity with the Proclaim case management system is desirable.

Salary & Hours:

• Salary of £26,000 to £30,000, dependent on experience.
• Our standard working hours are 8:30am to 5:30pm Monday-Thursday and 8:30am to 5pm Friday.

Benefits:

• Hybrid Working - 3/2 hybrid working pattern after probation.
• 23 Days Holiday - Rising to 26 days, plus bank/public holidays.
• Extra Holidays - 3 holiday buy backs and an extra day for your birthday after service length requirement.
• Looking After Your Health - Private medical insurance available after 2 years' service, annual flu jab and Employee Assistance Programme.
• Work Life / Balance - Active social committee with generous departmental and firm-wide social budget.

Recruitment Process:

Interviews will be conducted by MS Teams and will include scenario-based questioning.

Our employees are our most important asset, we rate skill and ability above all else and our recruitment policy encourages applications from all.

Please click APPLY to be redirected to our website to complete your application.

Candidates with the relevant experience or job titles of; Legal Assistant, Family Secretary, Legal Typist, Typist, Legal PA, Secretary, Legal Administrator, Legal Office Support, Legal Assistant, Legal Business Support, Fee Earner Support, Customer Service Administrator, Customer Service, Administrator may also be considered for this role.