Legal Secretary

Aspect Marketing Solutions; Liverpool; Hybrid; GBP 26,000 - 30,000; Full time

Job summary

A law firm in Liverpool is seeking a Legal Secretary to provide high-quality secretarial and administrative support. The ideal candidate has a minimum of 2 years' experience, excellent command of English, and strong IT skills. This full-time role offers a competitive salary of £26,000 to £30,000 and benefits such as hybrid working, additional holidays, and private medical insurance.

Benefits

Hybrid Working - 3/2 hybrid working pattern after probation

23 Days Holiday - Rising to 26 days, plus bank/public holidays

Private medical insurance available after 2 years' service

Employee Assistance Programme

Active social committee with generous budget

Qualifications

• Minimum 2 years' experience as a legal secretary is essential.
• Proven ability to manage workloads in a fast-paced legal environment.
• Strong audio typing and word processing skills (minimum 65+ wpm).

Responsibilities

• Deliver proactive secretarial and administrative support across two specialist legal teams.
• Prepare and format legal documentation, including correspondence, pleadings, and court bundles.
• Coordinate diaries, schedule meetings, and liaise with lawyers, clients, and Counsel.

Skills

Excellent command of English

Professional and personable telephone manner

Strong attention to detail

Proficient in IT systems and Microsoft Office

Strong audio typing skills

Tools

Microsoft Office

Proclaim case management system

Digital dictation systems (BigHand preferred)

Job description

Job Title

Legal Secretary

Location

Liverpool

Salary

£26,000 to £30,000 per annum, dependent on experience

Job type

Full time, Permanent

About Us

Established in 2000, Express Solicitors is an award-winning law firm that deals with personal injury and clinical negligence claims. Based in Manchester and Liverpool, we serve clients nationwide and are currently ranked 64 out of more than 10,000 law firms. We have a 5-star rating on Trustpilot from over 8,000 reviews, which comes from our clients. We are proud of the work we do helping injured people, and this is the core of our business.

The Role

We are seeking a Legal Secretary to provide comprehensive, high-quality secretarial and administrative support to the Civil Liberties and CICA teams in our Liverpool office. This role is key to ensuring smooth team operations, timely document preparation, efficient diary management, and excellent client service.

Responsibilities

• Deliver proactive secretarial and administrative support across two specialist legal teams.
• Prepare and format legal documentation, including correspondence, pleadings, and court bundles.
• Handle inbound and outbound client communications with professionalism and empathy.
• Coordinate diaries, schedule meetings, and liaise with lawyers, clients, and Counsel.
• Support preparation for hearings, trials, and client meetings.
• Maintain and organise electronic and physical filing systems.
• Transcribe and proofread dictated material with a high level of accuracy.
• Manage photocopying, scanning, and other administrative tasks as required.
• Undertake ad hoc duties to support team efficiency and client service excellence.

Person Specification

• Minimum 2 years' experience as a legal secretary is essential.
• Excellent command of English, with strong spelling, grammar, and punctuation.
• Proficient in IT systems and Microsoft Office applications.
• Professional and personable telephone manner with a strong client service focus.
• Exceptional attention to detail and organisational ability.
• Proven ability to manage workloads in a fast-paced legal environment.
• Strong audio typing and word processing skills (minimum 65+ wpm).
• Experience with digital dictation systems (BigHand preferred).
• Familiarity with the Proclaim case management system is desirable.

Salary & Hours

• Salary of £26,000 to £30,000, dependent on experience.
• Our standard working hours are 8:30am to 5:30pm Monday-Thursday and 8:30am to 5pm Friday.

Benefits

• Hybrid Working - 3/2 hybrid working pattern after probation.
• 23 Days Holiday - Rising to 26 days, plus bank/public holidays.
• Extra Holidays - 3 holiday buy backs and an extra day for your birthday after service length requirement.
• Looking After Your Health - Private medical insurance available after 2 years' service, annual flu jab and Employee Assistance Programme.
• Work Life / Balance - Active social committee with generous departmental and firm-wide social budget.

Recruitment Process

Interviews will be conducted by MS Teams and will include scenario-based questioning. Our employees are our most important asset, we rate skill and ability above all else and our recruitment policy encourages applications from all.

Application Details

Please click APPLY to be redirected to our website to complete your application.

Candidates with the relevant experience or job titles of; Legal Assistant, Family Secretary, Legal Typist, Typist, Legal PA, Secretary, Legal Administrator, Legal Office Support, Legal Assistant, Legal Business Support, Fee Earner Support, Customer Service Administrator, Customer Service, Administrator may also be considered for this role.