Legal Secretary

Vedder Price Opportunities; Greater London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading law firm in Greater London is seeking an experienced Legal Secretary to provide skilled support to its lawyers. Responsibilities include diary management, handling client correspondence, and maintaining filing systems. The ideal candidate must have proven legal secretarial experience, proficiency in Microsoft Office, and strong organizational skills. This role offers an exciting opportunity to work in a dynamic environment with a focus on client care and high-quality document production.

Qualifications

• Experience and knowledge of relevant areas of law.
• Sound legal secretarial experience in a law firm.
• Proficient in resolving complicated formatting issues.

Responsibilities

• Diary management and travel arrangement for lawyers.
• Handling client correspondence and documents.
• Maintaining filing systems and client intake processes.

Skills

Microsoft Office applications

Legal secretarial experience

Client care processes

Typing speed of 65 wpm

Problem-solving

Attention to detail

Discretion and diplomacy

Organizational skills

Education

General education equivalent to grades A-B in GCSE Maths and English

Legal Secretary Diploma

Tools

Microsoft Office

iManage

Job description

NOTE: We are only accepting applications from direct applicants and agencies with which we have current agreed terms.

Vedder Price's London office is looking for a Legal Secretary provide experienced and skilled support to the London lawyers and their clients in all aspects of the law practice.

Job Responsibilities

• Assigned to multiple lawyers
• Diary management
• Dealing professionally with telephone calls, clients and other visitors
• Arrangement of lawyer travel
• Organization of meetings and events which include client interfacing
• Maintaining professional and efficient dialogue with clients when lawyers are away, ensuring close attention to client care
• Preparation of client correspondence
• Production and processing of documents to include typing and amending lengthy and substantial documents using Firm numbering and styles schemes
• Proofreading of documents to ensure accuracy
• Organization and maintenance of filing systems, both paper and electronic
• Assisting with client care, to include preparation of engagement letters and submitting conflict checks using the Firm’s client intake system (InTapp Open)
• Inputting of time onto the Firm’s system (InTapp Time)
• Inputting expenses onto the Firm’s system (Chrome River)
• Assisting with client billing preparation as required
• Experience and knowledge of applicable or relevant area of law in which they work
• Type at or above 65 wpm
• Team player
• Highly organized with the ability to prioritize conflicting demands
• Discretion and diplomacy
• High level of attention to detail
• Professional attitude, committed, enthusiastic with a sense of urgency
• Pride in quality of work, taking responsibility for getting the job done
• Ability to work under pressure to meet strict deadlines.
• Pro‑active approach
• Problem‑solver
• Flexibility in working hours and willingness to assist with overtime when required

Qualifications & Required Experience

• Fully proficient in working with Microsoft Office applications for word processing and document production with the knowledge to resolve complicated formatting issues
• Sound legal secretarial experience in a law firm with Corporate and transactional exposure
• Familiarity with client care processes
• General education equivalent to grades A-B in GCSE Maths and English
• Legal Secretary Diploma a plus

Computer Skills

To perform this job successfully, an individual must be proficient in the following software:

• Fully proficient in working with Microsoft Office applications for word processing and document production with the knowledge to resolve complicated formatting issues
• Knowledge of iManage a plus

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at [e-mail].