Legal Secretary

2i Recruit Ltd; Cobham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A respected recruitment agency in Cobham seeks an experienced Legal Secretary for its Private Client team. This role involves supporting fee earners and managing various administrative tasks across wills, probate, and trusts. The ideal candidate will have strong organizational skills and attention to detail, ensuring excellent client service in a professional environment.

Qualifications

• Experience as a Legal Secretary within a Private Client department (wills, probate, or trusts).
• Ability to manage multiple priorities effectively.
• Professional when dealing with sensitive client matters.

Responsibilities

• Prepare and produce legal documents and correspondence accurately.
• Liaise with clients, colleagues, and third parties professionally.
• Manage diaries and appointments for fee earners.
• Handle administrative tasks like filing and distributing post.
• Open, maintain, and close files with compliance.
• Assist with billing and team coordination.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Client empathy

Microsoft Office proficiency

Team player

Tools

Digital dictation software

Job description

An excellent opportunity has arisen for an experienced and organised Legal Secretary to join a highly regarded Private Client team based in Cobham.

This is a rewarding and varied role supporting fee earners with a broad range of matters, including wills, probate, trusts, and powers of attorney. You’ll be part of a friendly, professional team that values accuracy, empathy, and exceptional client service.

Key Responsibilities

• Prepare and produce legal documents, correspondence, and forms accurately from digital dictation or draft.
• Liaise professionally and sensitively with clients, colleagues, and third parties via phone, email, and in person.
• Manage diaries, appointments, and meetings for fee earners.
• Handle administrative tasks such as photocopying, scanning, filing, and distributing post.
• Open, maintain, and close files in accordance with compliance and confidentiality procedures.
• Organise meeting rooms and refreshments as needed.
• Assist with billing, file management, and general team coordination.
• Ensure client information and firm documentation are handled with the highest level of discretion and confidentiality.
• Support the wider Private Client team as required.

About You

• Previous experience as a Legal Secretary, ideally within a Private Client department (wills, probate, or trusts).
• Excellent organisational skills with the ability to manage multiple priorities effectively.
• Strong attention to detail and a high standard of written and verbal communication.
• Empathetic and professional when dealing with clients on sensitive matters.
• Confident user of Microsoft Office (Word, Excel, Outlook) and digital dictation software.
• A proactive, reliable team player who takes pride in their work and delivers exceptional service.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Would you like to discuss this job further?
Speak to our recruitment advisors: 01483 414719