Legal Secretary

2i Recruit Ltd; City of Westminster; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Legal Secretary to join a busy Private Client team in Westminster. You will provide high-quality secretarial support by preparing documentation, managing diaries, and assisting with client interactions. This role is perfect for someone committed to the secretarial side of Private Client work, looking for a long-term position in a supportive legal environment.

Qualifications

• Previous experience as a Legal Secretary within a Private Client department is essential.
• Strong document production skills with excellent accuracy, grammar, and attention to detail.
• Confident working with dictation and legal case management software.

Responsibilities

• Prepare and amend a wide range of Private Client documents, including Wills and trust paperwork.
• Provide proactive diary and email management for fee-earners.
• Assist with routine estate administration tasks such as drafting schedules.

Skills

Document production skills

Attention to detail

Confidential communication

Organisational skills

Experience with dictation software

Job description

A fantastic opportunity has arisen for an experienced Legal Secretary to join a busy Private Client team, providing professional and well-organised secretarial support. This role is ideal for someone with strong experience in Private Client work who enjoys delivering high-quality administrative assistance in a fast-paced legal environment. This is not a trainee or progression-focused role; we are looking for someone who is committed to the secretarial and support side of Private Client work.

Key Responsibilities:

Document Production & File Management

• Prepare, format, and amend a wide range of Private Client documents, including Wills, LPAs, probate forms, trust paperwork, and general correspondence.
• Produce accurate and well-presented documentation from digital dictation and handwritten notes.
• Maintain organised and compliant client files, ensuring all records, forms, and documents are kept up to date.
• Assist with preparing bundles, scanning, filing, and archiving matter files.

Secretarial & Administrative Support

• Provide proactive diary and email management for fee-earners, scheduling meetings, calls, and client appointments.
• Handle incoming calls and enquiries professionally, ensuring messages are passed on promptly.
• Support with file opening and closure, conflict checks, billing preparation, and matter administration.
• Coordinate client meetings, prepare agendas, and ensure fee-earners are fully briefed.

Private Client Work Assistance

• Assist with routine estate administration tasks such as drafting schedules, chasing third parties, and collecting information.
• Help prepare standard Private Client documentation using established templates (under supervision).
• Liaise with clients, financial institutions, and other professionals where required.
• Support the team with onboarding processes, including preparing KYC and engagement paperwork.

Skills & Experience Required:

• Previous experience as a Legal Secretary within a Private Client department is essential.
• Strong document production skills with excellent accuracy, grammar, and attention to detail.
• Confident working with dictation, document management systems, and legal case management software.
• Highly organised, able to manage multiple deadlines, and comfortable supporting several fee-earners.
• Professional communication skills, with the ability to handle confidential matters with discretion.
• A calm, proactive approach and confidence liaising with clients, including high-net-worth individuals.

Ideal Candidate

• Someone who enjoys a busy and varied secretarial role within Private Client work.
• Reliable, organised, and committed to delivering excellent support to fee-earners and clients.
• Comfortable taking ownership of administrative tasks and maintaining high standards of accuracy.
• Looking for a long-term role within a supportive legal team rather than a pathway to qualification.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Would you like to discuss this job further?
Speak to our recruitment advisors: 01483 414719