Legal Secretary

Owen Reed Ltd; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading law firm is looking for an exceptional Legal Secretary with a strong background in Dispute Resolution. This role involves providing first-class secretarial support, managing communications, and maintaining relationships within a busy team. Candidates should possess advanced MS Office knowledge and a typing speed of at least 60 wpm. The ideal candidate is highly organized, proactive, and detail-oriented.

Qualifications

• Strong desire to develop within the role and enhance skills.
• Diplomatic with sound judgment.
• Client-focused mindset, delivering excellent service.

Responsibilities

• Provide first-class legal secretarial service to a busy team.
• Manage and coordinate billing and compliance processes.
• Respond promptly to tasks and manage deadlines effectively.

Skills

Advanced MS Office knowledge

Typing speed of 60 wpm

Excellent organization skills

Proactive and solutions-focused

Clear communication skills

Job description

Owen Reed is seeking to recruit an exceptional Legal Secretary with strong Dispute Resolution experience for a leading law firm.

This is an exciting opportunity for a highly organised, proactive, and detail-oriented individual to provide first-class secretarial support within a busy professional environment.

Key Responsibilities

• Provide a first-class legal secretarial service to a busy team within a professional environment.

• Build and maintain effective working relationships with Senior Associates, Associates, Trainees, the Secretarial Team Leader, the wider secretarial services function, practice areas, and other support departments.

• Demonstrate advanced knowledge of MS Office with a minimum typing speed of 60 wpm.

• Proactively and accurately monitor/oversee inboxes on the team’s behalf during absence, as agreed with Associates.

• Manage and oversee calendars, schedule all meetings and related logistics, and ensure arrangements are in place (room bookings, updated calendars, etc.).

• Prepare, edit, and proofread all documents, ensuring adherence to house style with attention to detail and quality.

• Collaborate effectively with Executive Assistants, central teams, and fellow Legal Secretaries, providing cover during holidays and absences.

• Respond promptly to tasks and manage deadlines effectively to ensure expectations are met.

• Act as a professional and effective point of contact, managing telephone calls, taking accurate messages, and representing the team both internally and externally.

• Manage and coordinate billing and compliance processes on behalf of the team, including taking a lead role in bill creation, and working closely with billing and compliance teams to ensure correct procedures are followed.

• Ensure expense claims are submitted accurately and on time.

• Take initiative to identify and resolve issues proactively.

• Demonstrate confidentiality, diplomacy, and a strong understanding of the group and its clients.

Skills & Attributes Required

• Strong desire to develop within the role and enhance skills, including anticipating team needs and thinking ahead.

• Proactive approach with the ability to understand and interpret team requirements.

• Enthusiasm and resilience to manage a demanding workload.

• Excellent organisation and prioritisation skills, with the ability to meet deadlines.

• Diplomatic, with sound judgment.

• Flexible, positive, and committed attitude.

• Clear and concise communication skills.

• Highly organised, with the ability to manage workload and deliver results under pressure.

• Motivated, proactive, and solutions-focused with a strong “can-do” approach.

• Client-focused mindset, delivering excellent service.

• Strong team player with the ability to build relationships at all levels.

• Calm and efficient under pressure.

• Punctual, flexible, and responsive approach to work.

• Advanced knowledge of MS Office with a minimum typing speed of 60 wpm.