Legal Secretary

2i Recruit Ltd; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking a Legal Secretary to support legal teams by managing communications, preparing documents, and coordinating schedules. The ideal candidate will have prior experience in a legal environment, strong organizational skills, and be proficient in Microsoft Office. This role is based in the City of London and involves working closely with various departments to ensure smooth operations.

Qualifications

• Previous experience as a Legal Secretary in litigation or property law.
• Excellent communication skills with discretion for confidential information.
• Proven ability to manage time and prioritize effectively.

Responsibilities

• Manage phone calls and correspondence as the first point of contact.
• Prepare, format, and proofread legal documents and correspondence.
• Coordinate travel and accommodation arrangements for team members.

Skills

Organisational skills

Attention to detail

Proficient in Microsoft Office

Strong written and verbal communication

Tools

Legal practice management systems

Job description

Key Responsibilities

Client & Team Support

• Act as the first point of contact for the team, managing phone calls and correspondence.
• Communicate effectively with colleagues, clients, and third parties, supporting business development efforts and ensuring smooth coordination across departments.
• Work collaboratively with other secretaries to ensure consistent support is provided

Document & File Management

• Prepare, format and proofread legal documents, reports and correspondence.
• Maintain both electronic and physical filing systems, ensuring files are well organised and up to date.
• Prepare court bundles (where required) and assist litigation teams with document handling.

Diary & Travel Coordination

• Manage diaries, schedule meetings and coordinate travel and accommodation arrangements for fee earners and partners.
• Provide timely reminders for upcoming deadlines, meetings and key dates.

Client Onboarding & Compliance

• Assist with opening new client files, preparing engagement letters and credit checks.
• Liaise with compliance to ensure all onboarding procedures and regulatory requirements are met.

Billing & Financial Administration

• Support the preparation of billing guides and generate client invoices in line with internal processes.
• Ensure cost estimates are recorded accurately on relevant systems.
• Handle expense claims, cheque requisitions and other finance-related admin tasks.

Experience and Skills Requirements

• Previous experience as a Legal Secretary, ideally within litigation or property law, with strong organisational, time management, and attention to detail skills.
• Excellent written and verbal communication abilities, with the discretion to handle confidential information professionally.
• Proficient in Microsoft Office and legal practice management systems, with experience in document management and billing processes desirable.
• A proactive, flexible team player who can adapt to changing priorities and work collaboratively across teams.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Would you like to discuss this job further?
Speak to our recruitment advisors: 01483 414719