Legal Secretary

2i Recruit Ltd; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A well-established law firm is looking for an experienced Legal Secretary to provide professional support within the Property and Trusts Litigation department. The ideal candidate will manage client communication, document preparation, and billing processes. Strong organizational skills and the ability to work collaboratively are essential. This role presents a fantastic opportunity within a highly reputable legal team.

Qualifications

• Previous experience as a Legal Secretary, ideally within litigation or property law.
• Strong organizational, time management, and attention to detail skills.
• Discretion to handle confidential information professionally.

Responsibilities

• Act as the first point of contact for the team, managing phone calls and correspondence.
• Prepare, format and proofread legal documents.
• Manage diaries, schedule meetings and coordinate travel.
• Assist with opening new client files and compliance.
• Support the preparation of billing guides and generate invoices.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Team collaboration

Tools

Microsoft Office

Legal practice management systems

Job description

Overview

A well-established law firm is seeking an experienced and highly organised Legal Secretary to provide proactive and professional support within the Property and Trusts Litigation department. This is a fantastic opportunity to join a professional and highly reputable law firm.

Responsibilities

• Client & Team Support
  • Act as the first point of contact for the team, managing phone calls and correspondence.
  • Communicate effectively with colleagues, clients, and third parties, supporting business development efforts and ensuring smooth coordination across departments.
  • Work collaboratively with other secretaries to ensure consistent support is provided.
• Document & File Management
  • Prepare, format and proofread legal documents, reports and correspondence.
  • Maintain both electronic and physical filing systems, ensuring files are well organised and up to date.
  • Prepare court bundles (where required) and assist litigation teams with document handling.
• Diary & Travel Coordination
  • Manage diaries, schedule meetings and coordinate travel and accommodation arrangements for fee earners and partners.
  • Provide timely reminders for upcoming deadlines, meetings and key dates.
• Client Onboarding & Compliance
  • Assist with opening new client files, preparing engagement letters and credit checks.
  • Liaise with compliance to ensure all onboarding procedures and regulatory requirements are met.
• Billing & Financial Administration
  • Support the preparation of billing guides and generate client invoices in line with internal processes.
  • Ensure cost estimates are recorded accurately on relevant systems.
  • Handle expense claims, cheque requisitions and other finance-related admin tasks.

Experience and Skills Requirements

• Previous experience as a Legal Secretary, ideally within litigation or property law, with strong organisational, time management, and attention to detail skills.
• Excellent written and verbal communication abilities, with the discretion to handle confidential information professionally.
• Proficient in Microsoft Office and legal practice management systems, with experience in document management and billing processes desirable.
• A proactive, flexible team player who can adapt to changing priorities and work collaboratively across teams.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.