Legal Secretary

Career Legal; Bristol; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading international law firm in Bristol is seeking a proactive Legal Secretary to provide high-quality support to fee-earners. Responsibilities include managing diaries, organising travel, and assisting with billing. The ideal candidate will have previous experience in a professional services environment and strong Microsoft Office skills. Join a supportive team with a competitive salary and the opportunity for professional development.

Benefits

Competitive salary

Private medical insurance

Pension contribution

Access to a global skills academy

Ongoing professional development

Inclusive culture with diversity networks

Qualifications

• Previous experience as a Secretary or PA in a professional services environment.
• Strong Microsoft Office skills and familiarity with document management systems.
• Excellent attention to detail, discretion, and organisational skills.
• Strong communication skills and client-focused approach.
• Ability to prioritise tasks and work efficiently under pressure.

Responsibilities

• Provide comprehensive secretarial support to fee-earners.
• Manage fee-earners’ diaries and schedule meetings.
• Organise travel and prepare detailed itineraries.
• Draft and proofread correspondence and documents.
• Assist with billing processes and input time for fee-earners.
• Use internal systems to manage client information.

Skills

Microsoft Office skills

Attention to detail

Organisational skills

Communication skills

Client-focused approach

Ability to work under pressure

Tools

Document management systems

Job description

A leading international law firm is looking for a proactive and organised Legal Secretary to provide high-quality support to fee-earners in their Bristol office. This is an exciting opportunity to work in a dynamic professional services environment, supporting the real estate team and developing your career in legal administration.

The Role:

You’ll provide comprehensive secretarial support to fee-earners, enabling them to focus on delivering legal services to clients. Key responsibilities include:

• Diary & Contact Management: Proactively manage fee-earners’ diaries, schedule meetings, co-ordinate internal/external calls, and ensure all meetings run smoothly.
• Travel & Meeting Arrangements: Organise travel, hotels, car transfers, video conferences, taxis, and refreshments; prepare detailed itineraries.
• Administrative Support: Handle day-to-day tasks such as photocopying, scanning, filing, couriers, and new matter opening using firm systems.
• Document Preparation: Draft and proofread correspondence, presentations, agendas, and meeting papers; maintain CVs and pitch materials in line with firm style.
• Billing & Financial Support: Assist with billing processes, submit expenses and invoices, generate WIP reports, and input time for fee-earners.
• Systems & Client Management: Use internal systems to update contacts, manage client information, and support business development activities.

Skills & Experience:

• Previous experience as a Secretary or PA in a professional services environment
• Strong Microsoft Office skills and familiarity with document management systems
• Excellent attention to detail, discretion, and organisational skills
• Strong communication skills and client-focused approach
• Ability to prioritise tasks and work efficiently under pressure

Why Join This Firm:

This is a firm where your ideas are valued, and you’ll have the opportunity to work on interesting and high-profile projects. They offer:

• Competitive salary and benefits, including bonus, private medical insurance, and pension contribution
• Hybrid working (minimum 3 days in office)
• Access to a global skills academy and ongoing professional development
• Inclusive and supportive culture with diversity networks, social and sports committees
• A commitment to equality, diversity, and flexible working

If you are motivated, organised, and keen to take your secretarial career to the next level, this is a fantastic opportunity to join a supportive and high-performing team.

📩 To apply: Submit your CV!