Legal Secretarial Assistant – Real Estate

Fieldfisher; City Of London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading law firm in London seeks a Legal Secretarial Assistant to provide administrative support to their Real Estate Team. The ideal candidate will have strong IT skills, effective communication abilities, and a professional demeanor. This position offers room for career growth within a supportive environment and a culture that values diverse perspectives. Competitive benefits include private medical insurance and generous pension contributions.

Benefits

Private medical insurance

Health cash plan

Matched pension contributions up to 7%

Holiday trading

Qualifications

• Administration experience within a professional services or law firm.
• Typing speed of ideally 35wpm, with support to improve speed.
• Ability to work independently and manage tasks effectively.

Responsibilities

• Provide junior secretarial and administrative support.
• Assist with billing matters and data input.
• Prepare and check voluminous documentation.

Skills

Good overall IT skills

Good communication skills

Attention to detail

Organizational skills

Reliable and professional demeanor

Education

GCSE Maths and English, grade A

Tools

Microsoft Word

Microsoft Outlook

Job description

We are recruiting for a LSA within our Real Estate Team with in our London office. We are looking for an enthusiastic, hardworking individual who has the desire to establish themselves in a highly regarded and talented team.

The LSA provides junior secretarial, administrative and clerical support to the partners and fee earners in the department by assisting and supporting the senior secretaries with tasks that include but are not limited to the below.

Responsibilities

• Photocopying, scanning and printing, taking care to check all work before passing over, i.e. are any pages missing, is the document legible
• Processing expenses, invoices and payments received – to take follow up action where appropriate
• Opening and closing files
• Assisting with billing matters
• Data input within Interaction to include marketing lists
• Audio, copy typing including amending documents, letters and emails ensuring house styles are adhered to.
• Dealing with post folders
• Preparing deed schedules and arrange for deeds to be sent to storage
• Dealing with electronic portals e.g. High-Q / iManage share
• Supporting the preparation of bulk documentation, files and bundles
• Preparing voluminous and complicated packs of papers and ensuring that the correct papers go to the correct recipients and that they are carefully checked and presented professionally
• Using Outlook to send and monitor calendar appointments
• Electronic and physical paper filing
• Taking responsibility for the files you keep and ensuring that they are always up to date and that papers can be retrieved easily
• Providing additional support to the PAs in the team

Experience and Knowledge

• The ideal candidate will have administration experience gained in a junior role within a professional services / law firm, looking to progress their career in a top city firm
• Good overall IT skills, including the use Word and Outlook. Powerpoint and Excel would be helpful but not necessary
• Good communication skills with the ability to liaise and work well with Partners, Associates, Fee earners, Business Support staff and other secretaries
• Typing speed of ideally 35wpm, we will help you to develop to a higher speed
• GCSE Maths and English, grade A
• C would be an advantage when applying
• Have the ability to work independently with good attention to detail
• Reliable and professional with strong organisational / time management skills
• Adaptable and proactive
• Reliable and professional
• Good telephone manner is essential

Who are we looking for?

• We don't have a type. We believe our differences are our strengths; varied cultures, approaches and experiences can only benefit us.

What do we offer?

• You can be yourself : It takes everyone to make us who we are. We’re a culture of diverse perspectives, with each of us making unique contributions that make us better together.
• In the office or WFH? : We think the best balance is more time in the office than at home, so we operate a 60 : 40 rule.
• Beyond salary : We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit : Reward & Benefits ¦ Fieldfisher .
• Come for the WOW views : Riverbank House is in the City, just next to London Bridge with stunning views of The Shard and Tower Bridge.It's a short walk from Monument / Bank.
• Nurturing your talent : T ake a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.
• Funnel your interests : You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono / charity initiatives.

Inclusion is not exclusive

If all our differences are highlighted, no one stands out for being different. At Fieldfisher, all our rich diversity is celebrated.

We will provide the equipment to allow you to shine at the interview and beyond. Just let us know what you need.

For accessibility information on our London office, visit : Accessing Fieldfisher London ¦ Fieldfisher ¦ Fieldfisher

What to do next :

• Click 'Apply Now', complete an online application and upload a CV.
• Successful applications will be invited to a 20–30-minute introductory call with a recruiter.
• Every role recruits differently. But we'll always let you know what to expect from the process, so you get no surprises.
• For hybrid opportunities, you'll be invited to visit our offices for a face-to-face meeting.
• We try to make sure the process takes around 2-3 weeks only, but we can't always promise that. We will work around everyone's availability. You can contact us at .

We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.