Legal Personal Assistant

William James Recruitment; Nottingham; On-site; GBP 28,000 - 34,000; Full time

Job summary

A prominent legal staffing firm in Nottingham is seeking a Legal PA to support partners and fee earners in a dynamic Commercial team. You'll be responsible for enhancing financial performance, organizing meetings, and managing client interactions. The ideal candidate has at least three years of experience in a legal environment and exceptional communication skills. The role offers a competitive salary of up to £34,000, along with generous benefits including health care and annual leave.

Benefits

26 days annual leave plus bank holidays

Incentive birthday day off

Private health & dental care

Season ticket loans

Perk box discounts

Generous pension scheme

Qualifications

• Minimum of three years’ experience in a professional services or legal environment.
• Exceptional verbal and written communication skills.
• High proficiency in Microsoft Office suite.

Responsibilities

• Support fee earners in improving financial performance.
• Coordinate events and maintain CRM records.
• Organise internal and client meetings.

Skills

Verbal communication

Written communication

Attention to detail

Microsoft Office proficiency

Client service delivery

Team collaboration

Job description

The Role

Legal PA - Nottingham - Up to £34,000 salary

Join a highly regarded legal practice and immerse yourself in an environment that champions growth and progression. Become an integral part of a dynamic and fast-paced Commercial team, where you will contribute to innovative projects and exceptional client service.

As a Legal PA, you will provide high-quality, proactive support to partners and fee earners, making a tangible impact on the team's success.

Key Responsibilities

• Work closely with Finance to support fee earners in improving financial performance, including billing, reporting, matter balances, and working capital management
• Collaborate with Business Development to coordinate events and conferences, maintain CRM records, and update CVs for bids, tenders, and pilot submissions
• Organise and attend internal and client meetings, prepare impactful reports, and assist with planning client events
• Manage end-to-end matter processes: ensure correct rate application, draft engagement letters, and liaise with the Business Acceptance Unit
• Conduct conflict checks and Client Due Diligence, ensuring full compliance with Client Matter Inception procedures
• Oversee file management, including WIP monitoring, billing, payments, matter closures, and archiving
• Provide full diary and travel management, including itinerary planning, resolving scheduling conflicts, and booking cost-effective travel solutions
• Ensure all meeting requirements are met, including preparation of materials, itineraries, and hospitality arrangements
• Deliver strong technical support to fee earners, proactively identifying and addressing any knowledge gaps
• Uphold risk and compliance policies, escalating issues to Partners or the Compliance team when necessary

The Candidate

• A minimum of three years’ experience in a professional services or legal environment
• Exceptional verbal and written communication skills, with a keen eye for detail
• Flexibility and adaptability to meet client needs
• High proficiency in Microsoft Office suite
• A track record of delivering outstanding client service
• Strong ability to collaborate as part of a team while also thriving independently

The Benefits & How to Apply

• Up to £34,000 depending on experience
• 26 days annual leave plus bank holidays - option to buy/sell 5 additional days
• Incentive birthday day off
• Private health & dental care
• Season ticket loans.
• Perk box discounts - High-street & gym
• Generous pension scheme

Apply in the strictest of confidence online and or via telephone.

Contact Tara Halliwell (Retained Consultant)

Direct Dial: 0161 826 3140 Mobile: [phone]

Email: [e-mail]