Legal Personal Assistant

YPOG; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading legal advisory firm in London is seeking a Legal Personal Assistant to support their legal team. Responsibilities include managing calendars, organising meetings, and coordinating travel arrangements. The ideal candidate should have experience in a legal assistant role, strong organisational skills, and proficiency in Microsoft Office. This position offers a hybrid working model, promoting flexibility and collaboration within the team.

Benefits

Flexible work hours

Hybrid work model

Collaborative team culture

Qualifications

• Previous experience in a legal assistant or administrative support role.
• Strong organisational skills with the ability to manage multiple tasks.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in document handling.
• Ability to maintain confidentiality in handling sensitive information.

Responsibilities

• Provide administrative support to the legal team, including document preparation.
• Organise meetings, including scheduling and room bookings.
• Coordinate travel arrangements for the legal team.
• Draft and format legal documents and correspondence.
• Manage filing systems to ensure confidentiality.

Skills

Organisational skills

Verbal and written communication

Attention to detail

Proficiency in Microsoft Office

Confidentiality handling

Education

Experience in legal assistant or administrative role

Tools

Microsoft Office (Word, Outlook, Excel)

Job description

Role Overview

As a Legal Personal Assistant based in our London office, you’ll be at the heart of our legal operations, ensuring everything runs smoothly behind the scenes. From coordinating meetings and managing calendars to booking travel and processing expenses, you’ll keep our legal team organised and supported. You’ll handle correspondence, maintain filing systems, and act as a key point of contact for internal and external stakeholders. With five offices across Berlin, Hamburg, Cologne, Munich, and our newly launched London and Cambridge locations, you’ll be joining a dynamic, growing team that’s shaping the future of legal advisory in Europe. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys bringing structure and clarity to complex workflows.

The role

This role will sit in our London office.

• Provide administrative support to the legal team, including document preparation, filing, and correspondence
• Organise meetings, including scheduling, room bookings, and preparing agendas
• Coordinate domestic and international travel arrangements for the legal team
• Prepare and process travel expense claims and reimbursements
• Maintain calendars and ensure timely reminders for deadlines and appointments
• Handle incoming calls and emails, redirecting inquiries as appropriate
• Draft and format correspondence, reports, and legal documents
• Manage filing systems – both digital and physical – ensuring confidentiality
• Liaise with internal departments and external contacts on behalf of the legal team
• Support onboarding of new team members with administrative setup
• Order office supplies and manage inventory for the legal department
• Support London Office Manager and direct report into both London Office Manager and London Managing Partner

Education Requirements

Essential Qualifications & Experience

• Previous experience in a legal assistant or administrative support role
• Strong organisational skills and ability to manage multiple tasks simultaneously
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Word, Outlook, Excel) and general tech-savviness
• High attention to detail and accuracy in document handling
• Ability to maintain confidentiality and handle sensitive information professionally
• Experience in travel booking and expense processing is highly desirable
• Familiarity with legal terminology and procedures (not mandatory but a plus)

Personal Attributes

• Resilient and composed under pressure
• Proactive and solution-oriented, with a hands-on attitude
• Digitally minded and comfortable working with new tools and systems
• Able to work independently and as part of a team
• Flexible and adaptable to changing priorities
• Friendly and approachable with a service-oriented mindset

Desirable

• Experience in a law firm or legal department

About YPOG

Additional Information

At YPOG, we believe that flexibility and collaboration go hand in hand. As an Assistant, you will have the opportunity to work in a hybrid model, combining remote work with regular in-office presence. This allows you to stay connected with your team while also benefiting from focused work time in your preferred environment. Our hybrid approach is designed to support productivity, autonomy, and team spirit. You’ll be part of a culture that values trust, open communication, and shared responsibility – whether you're working from home or from one of our five offices.

Kontaktinformationen