Legal Onboarding Assistant

Wrigleys Solicitors; Leeds; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Life insurance

Pension scheme

Employee wellness initiatives

Job summary

Wrigleys Solicitors in Leeds seeks a Legal Onboarding Assistant to support client onboarding, gather ID documents, perform checks, and assist with risk assessments. You will engage with clients and internal teams, open matters in Autologyx, and maintain compliant records.

The role emphasizes clear communication, organisation, and proactive process improvement. Join a reputable firm with a collegiate culture, agile working benefits, and a focus on client experience.

Qualifications

• Proven experience in an office-based role with strong administrative skills.
• Excellent written and verbal communication skills.
• Strong organisation, prioritisation and time-management skills.

Responsibilities

• Liaise with clients and internal teams to collect required ID and onboarding information.
• Carry out electronic ID verification using Smartsearch, conflict checks, and initial due diligence.
• Support risk assessments and identify issues requiring further checks or escalation.
• Use onboarding systems (Autologyx) to open matters, upload documents, and prepare engagement letters.
• Act as a central contact for new clients, ensuring clear and consistent communication.
• Maintain accurate records and track client onboarding progress to meet compliance requirements.
• Work closely with compliance on AML matters (e.g. sanctions, source of funds).
• Manage workload independently, prioritising tasks and meeting deadlines.
• Build strong relationships across teams, including fee earners and business support functions.
• Identify opportunities to improve processes and enhance the client experience.

Skills

Excellent written and verbal comms

Organisation & time-management

Administrative skills

Tools

Autologyx

Job description

Wrigleys Solicitors, a well-established, reputable firm of specialist Solicitors with offices in Leeds, Sheffield, and Newcastle are seeking a Legal Onboarding Assistant to join our team in Leeds. We represent clients across the UK and are considered as one of the leading expert practices outside of London. At Wrigleys we pride ourselves on delivering specialist legal services to our clients within a professional yet friendly and authentic environment.

In this role you will work closely with colleagues across the firm, supporting client onboarding by gathering ID documents, carrying out checks, opening new matters, and assisting with risk assessments. You will also be involved in wider AML work, including screening and due diligence, helping to keep everything compliant and running efficiently.

As the Legal Onboarding Assistant at Wrigleys Solicitors you will:

• Liaise with clients and internal teams to collect required ID and onboarding information.
• Carry out electronic ID verification using Smartsearch, conflict checks, and initial due diligence.
• Support risk assessments and identify any issues requiring further checks or escalation.
• Use onboarding systems (Autologyx) to open matters, upload documents, and prepare engagement letters.
• Act as a central contact for new clients, ensuring clear and consistent communication.
• Maintain accurate records and track client onboarding progress to meet compliance requirements.
• Work closely with compliance on AML matters (e.g. sanctions, source of funds).
• Manage workload independently, prioritising tasks and meeting deadlines.
• Build strong relationships across teams, including fee earners and business support functions.
• Identify opportunities to improve processes and enhance the client experience.

Here at Wrigleys Solicitors, we are looking for a Legal Onboarding Assistant with:

• Proven experience in an office-based role with strong administrative skills is essential, preferably within a professional services setting.
• Excellent written and verbal communication skills.
• Strong organisation, prioritisation and time-management skills.
• Previous experience of onboarding processes is advantageous.

The culture at Wrigleys is built on our purpose of putting people at the centre of what we do, and our values guide us in all aspects of our work with clients and each other. Together with our supportive leadership team, we offer a collegiate culture where everyone has a voice, and we encourage collaboration, innovation, and growth. This positive environment helps us maintain exceptional colleague retention levels.

What We Can Offer You:

• Life outside work matters. We promote work-life balance, offer agile working, and prioritise colleague wellbeing. Your health and happiness are important to us.
• Competitive salaries
• Agile Working
• Enhanced Family Friendly Benefits
• Generous holiday entitlement and holiday purchase scheme
• Employee Assistance Programme
• Pension scheme
• Life Assurance scheme
• Group Income Protection
• Employee Wellness Initiatives
• Cash Plan Scheme
• Private Medical Insurance

Our selection process for the Onboarding Assistant position is transparent. We prioritise keeping all candidates informed at every step, ensuring there is no uncertainty.

Individual differences are embraced at Wrigleys, and by putting people at the centre of we do, we strive to create an inclusive working environment in which colleagues feel supported and can be themselves