Legal Executive Assistant

KPMG International Cooperative; Leeds; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading professional services firm is seeking a Legal Executive Assistant to support leaders in legal operations. The role demands exceptional administrative and communication skills, and a strong client-focused mindset. Responsibilities include managing correspondence, organising meetings, and coordinating travel. The ideal candidate should have significant experience in a law firm and relevant qualifications. Flexible working options are available.

Qualifications

• Significant experience as a Legal Secretary / Executive Assistant, ideally in a Top 50 law firm.
• Ability to prioritise work and requirements with a flexible approach to working arrangements.
• Exercise confidentiality and discretion in all aspects of the role.

Responsibilities

• Efficient production of correspondence and legal documents.
• Proactive diary and inbox management.
• Client and stakeholder engagement: organising meetings and managing events.

Skills

Administrative skills

Organisational skills

Communication skills

Client-focused mindset

Interpersonal skills

Problem-solving skills

Digital tool proficiency

Confidentiality and discretion

Education

ILEX Legal Secretary Certificate and Diploma

Job description

Job Overview

Legal Executive Assistants at KPMG understand the businesses, sectors and the environments they're operating in. Supporting leaders in KPMG Law to help our clients with their biggest challenges, finding new opportunities with our unique insights, offering fresh thinking and cutting‑edge technology.

The role demands exceptional administrative, organisational and communication skills, advanced proficiency in office software and new technology, and a strong customer‑centred, strategic mindset, acting with high autonomy.

Responsibilities

• Efficient production of correspondence and legal documents, to a high standard and to meet deadlines, including frequent amendments through handwritten mark‑ups.
• Proactive diary and inbox management, anticipating and resolving conflicts.
• Client and stakeholder engagement: organising meetings, managing events, engaging directly, building and maintaining strong relationships, and tracking meetings.
• Coordinate booking of UK and international travel, accommodation and visa applications; compile accurate itineraries and ensure diaries reflect arrangements.
• Attend cascades and business updates to stay aligned with strategic priorities.
• Delegate transactional activity through the ASK team.
• Coordinate and organise meetings and events, in person and virtually.
• Support activity aligned to stakeholder strategic priorities; collaborate with KPMG teams to support event processes and policies.
• Identify and implement improvements in tasks and processes.
• Drive operational cost savings by planning travel efficiently, maximising virtual meetings, and advocating internal venues and fine‑dining options.
• Co‑mentor colleagues and peers.
• Engage in professional support development, new ways of work, learning opportunities and obtain quality feedback to support progression.

With 20 sites across the UK we offer flexibility – office work, working from home, flexible hours and part‑time options. Discuss your needs with our team.

Qualifications

• Significant experience as a Legal Secretary / Executive Assistant, ideally in a Top 50 law firm.
• ILEX Legal Secretary Certificate and Diploma.
• Ability to prioritise work and requirements with a flexible approach to working arrangements.
• Build and maintain collaborative relationships with stakeholders, colleagues and clients.
• Client‑focused mindset with understanding of stakeholder expectations.
• Excellent interpersonal skills, flexibility and resilience.
• Exercise confidentiality and discretion in all aspects of the role.
• Previous customer‑focused experience required.
• Operate with confidence, prioritise and make decisions with limited interaction.
• Drive continuous improvement actively.
• Leverage digital tools to support evolution.

About the KPMG Business Services Function

The KPMG Business Services function is a cornerstone of our UK business, operating from 20 UK locations and working with KPMG Central Services. We help grow, run and protect KPMG across a wide range of critical activities, supporting the UK through times of war, peace, prosperity and recession, political and regulatory upheaval.

We are proud to stand beside the institutions and businesses that make the UK what it is.