Legal Assistant - Family

Maze Recruitment Services Ltd; England; On-site; GBP 25,000 - 27,000; Full time

Job summary

A recruitment agency is seeking a Team Assistant for its Commercial Property department. The ideal candidate will manage administrative tasks, coordinate communication, and support lawyers. This role requires Conveyancing or Commercial Property experience, excellent communication, and Microsoft Office skills. You will be part of a busy team providing exceptional support and ensuring smooth operations. Offering a competitive salary, this position is perfect for someone looking for stability and growth within a reputable firm.

Benefits

26 days holiday plus stats

Excellent additional benefits

Qualifications

• Experience in Conveyancing or Commercial Property.
• Strong organization and time management skills.
• Proactive and dependable personality.

Responsibilities

• Manage all administrative aspects from file opening to closing.
• Transcribe dictation and manage electronic documents.
• Perform diary and inbox management for lawyers.
• Assist with office management duties and reception support.

Skills

Conveyancing or Commercial Property experience

Excellent knowledge of Microsoft Office

Excellent communication skills

Excellent telephone manner

Team player

Ability to work under pressure

Customer service commitment

Job description

Job Title

TEAM ASSISTANT - COMMERCIAL PROPERTY

Salary

£25,000 - £27,000 depending on experience

Benefits

26 + stats + excellent additional bens

Our highly regarded, long-standing client is seeking a capable, personable, and proactive Legal Admin/Assistant to join their busy Commercial Property department. We are looking for an enthusiastic individual, and if you’re organised, dependable, and keen to strengthen your expertise within a respected firm, this opportunity offers both stability now and potential for long-term growth.

Daily Duties

• Dealing with the administrative aspects of the matter from file opening to file closing, including all compliance, file organisation and record keeping, billing, key dates, write-offs, credit control matters, payment requests, and archiving.
• Transcribing dictation.
• Scanning and allocating the post to the matter file in SOS. Notifying lawyers of all incoming communications.
• Management of outgoing paper-based post.
• Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS.
• Management of document release requests.
• Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
• Extensive diary and inbox management for lawyers.
• Assist with office management duties when needed, which will include stationery ordering, printing, copying and reception cover during absences.
• Taking reception overflow calls.
• Working as one firm, covering for other TAs when absent.
• Undertake department-specific duties where applicable.

Person Specification

• Conveyancing or Commercial Property experience
• Excellent knowledge of Microsoft Office
• Have an excellent telephone manner
• Excellent communication skills
• Team player
• Take ownership of your workload
• Ability to work under pressure to set deadlines
• Willingness to work well as part of a busy, friendly team
• A commitment to providing excellent customer service
• Can build a rapport with clients
• Honest and trustworthy

Due to the high volume of applications we receive, we may not be able to respond to every submission immediately. However, if your skills and experience align with the requirements of this role or any other current vacancies, we will aim to contact you within 24-48 hours. We also encourage you to apply for other opportunities that match your interests and qualifications.