Legal Assistant

Ellis Jones Solicitors LLP; Swanage; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Gym membership

Additional pension

Healthcare cashback

31 days holiday

Job summary

Ellis Jones Solicitors LLP in Swanage is seeking a Legal Assistant to support a lawyer in the Wills, Trusts & Probate team. The role is full-time at our Swanage office, offering a dynamic, supportive culture and opportunities for career development.

The successful candidate will handle diaries, take enquiries, manage client communications, and use Practice Evolve for case management, with responsibilities including file opening/closing and audio typing as needed.

Responsibilities

• Provide professional assistance to one lawyer
• Manage diaries and book appointments
• Take initial enquiries and allocate them appropriately within the department
• Assist in communication with clients, taking telephone calls and accurately recording messages and providing assistance wherever possible
• Use of Practice Evolve case management system
• Open and close files
• Storage and retrieval of documents
• To provide some audio typing using BigHand
• Provide such general secretarial/administrative activities as are required
• Excellent communication skills, both internally and externally
• Impeccable organisational and prioritisation skills
• Good knowledge of Word and Excel

Job description

We have an exciting opportunity for a Legal Assistant within our Wills, Trusts & Probate department. This role is a full time role working out of our Swanage office.

You will be working within a dynamic environment that has a fun and supportive culture. We strive to provide a high quality service to our clients and to continuously develop. Carla Brown is the head of the Wills, Trusts & Probate team and is ranked in Band 1 in the Chambers & Partners High Net Worth Guide (Southampton and Surrounds 2026) for Private Wealth Law.

Ellis Jones is a progressive and expanding legal practice with over 165 staff and 8 offices. Our culture supports and encourages your career development.

Main Responsibilities as a Legal Assistant:

• Provide professional assistance to one lawyer
• Manage diaries and book appointments
• Take initial enquiries and allocate them appropriately within the department
• Assist in communication with clients, taking telephone calls and accurately recording messages and providing assistance wherever possible
• Use of Practice Evolve case management system
• Open and close files
• Storage and retrieval of documents
• To provide some audio typing using BigHand
• Provide such general secretarial/administrative activities as are required
• Excellent communication skills, both internally and externally
• Impeccable organisational and prioritisation skills
• Good knowledge of Word and Excel

We offer a competitive salary.

The firm rewards staff and continually reviews staff benefits. The current benefits include:

• above average holiday (31 days inc. bank holidays)
• an option of a gym membership
• extra pension contributions
• extra holiday
• a Healthcare Cashback Scheme

At Ellis Jones we are proud of our values and culture.