Legal Administrator - Local Authority

Spinwell Global; Exeter; On-site; GBP 80,000 - 100,000; Part time

Job summary

A recruitment firm is looking for a part-time Legal Administrator in Exeter. This role supports the Joint Legal Services Department, facilitating various administrative tasks while engaging with public inquiries. Ideal candidates will have administrative experience in legal settings, adeptness in Microsoft Office, and excellent communication skills. The role involves handling diary management, responding to inquiries, and supporting meetings, making it a great opportunity for those looking to advance in a legal administrative career.

Qualifications

• Administrative experience and knowledge of working in a legal environment.
• Experience using Microsoft Office applications, especially Word and Excel.
• Ability to work in a challenging environment with a varied caseload.

Responsibilities

• Provide comprehensive administrative support to the Joint Legal Services Department.
• Manage diary and administrative tasks for the Head of Legal Services.
• Liaise with external agencies on behalf of the Joint Legal Services Department.
• Handle responses to Freedom of Information requests.
• Support meetings and events by managing schedules and documentation.

Skills

Administrative experience in a legal environment

Microsoft Office (Word, Excel, Outlook)

Ability to work independently

Audio and copy typing skills

Good knowledge of English grammar

Job description

Role: Legal Administrator REF 371421

Contract Length: Until 31/03/27 (Part Time - 2 days per week, just under 13 hours)

Location: Exeter

IR35: Inside

Pay Rate to Intermediary: £17.53 per hour

Spinwell is recruiting for a Legal Administrator for an excellent opportunity within the public sector.

RESPONSIBILITIES OF THE LEGAL ADMINISTRATOR

To provide a comprehensive administrative service to the Joint Legal Services Department. This support may cover, in varying proportions, all or some of the key responsibilities set out below or all of the following activities, along with other administrative support tasks in keeping with the grade of the role.

• Provide dedicated support to the Head of Legal Services or Senior Force Legal Advisors in the form of diary management ensuring work is co‑ordinated and prioritised, and other administrative activity.
• Provide a high quality customer focussed approach, as the first point of contact for members of the Joint Legal Services Department.
• Liaise with the wider organisation and partner agencies on behalf of members of the Joint Legal Services Department.
• Undertake responsibilities for the Practice Manager in their absence with limited or no supervision, such as reviewing and allocating new work received into the department which requires specialist knowledge of the team and work types.
• To collate, and where appropriate interrogate databases, the legal services case management system Iken and other data sources, in order to put together responses to Freedom of Information requests under the supervision of the Legal Practice Manager.
• Take responsibilities for a portfolio of administrative work or specific key tasks working with limited supervision.
• Provide administrative support to a range of meetings and/or events as required on a regular or ad hoc basis. This includes, but not limited to, booking venues, and accommodation, sending out meeting requests, taking notes, recording and sending out actions, and following up actions to officers, staff and external partners as required to ensure those actions are completed.
• Providing a customer focussed response to telephone and face to face enquiries that may involve some specialist knowledge and subject matter expertise. This includes regular contact with members of the public who can be difficult and abusive, external agencies and stakeholders.
• To type up legal documentation using digital dictation.
• Undertake general office duties which includes making travel arrangements, raising invoices, making payments to the Courts, photocopying, printing, diary management, stationery and equipment ordering, and managing a range of data contained with spreadsheets for the department.
• To carry out IT problem solving for the wider team in order to deliver comprehensive legal services.
• To open and close legal files in accordance with departmental and force policy and procedure. This requires knowledge of GDPR requirements.

SKILLS/EXPERIENCE OF THE LEGAL ADMINISTRATOR

• Administrative experience and knowledge of working in a legal environment
• Experience of using Microsoft Office applications, in particular Word, Excel and Outlook
• Ability to work in a challenging environment with a wide and varied caseload with limited supervision.
• Good Audio and copy typing skills
• Good knowledge of English grammar.

If you are a Legal Administrator, apply now or send your CV to Spinwell!

We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.

Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us