Legal Administrator

Freeths; Nottingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading law firm in Nottingham is seeking an experienced legal secretary to support their Real Estate department. The ideal candidate will help with document preparation, manage client calls, and maintain team files. Strong organizational and computer skills are essential to succeed in this role. Join a friendly team that values collaboration and professional development.

Qualifications

• Previous experience as a legal secretary or administrator is advantageous.
• Experience in setting up and maintaining administrative and filing procedures.
• Ability to prioritise work calmly under pressure.

Responsibilities

• Support lawyers with transaction documents and data rooms.
• Handle lawyer queries via email, phone & MS Teams.
• Manage office inbound post and printing tasks.

Skills

Client service orientation

Problem solving skills

Strong computer skills (MS Office)

Communication skills

Organisational skills

Job description

About The Role

If you enjoy being part of a successful, high performing and friendly team then this role could be just for you. You’ll be working closely as part of the Nottingham Real Estate department to make sure they have the right secretarial / administrative support at all times. The successful candidate will need to be able to work well in a team, building strong relationship with your team and our clients. There is a lot of room for progression and we will support you in your professional development.

Key Responsibilities

• Supporting lawyers with the preparation of transaction documents, data rooms, extranets and engrossment bundles (including paper and electronic)
• Handling lawyer queries by email, phone & MS Teams
• Answering and dealing with incoming client, lawyer and third party telephone calls and emails where necessary
• Ordering property searches and Land Registry documents
• Audio transcription
• Making sure all team files are in good order and databases are kept up-to-date
• Opening case files on the relevant case management systems
• Making payments of invoices, cheques, BACs payments & billing
• Preparing digital files for audit
• Managing the office inbound post, printing, scanning & photocopying
• Co‑ordinating billing requests
• Arranging meetings
• Assisting with team management and organisation

Your Skills And Qualifications

• Previous experience working as a legal secretary or administrator, executive assistant or in a similar role is advantageous however not essential, as training will be provided
• Experience of setting up and maintaining administrative and filing procedures
• A solid foundation of office experience and a proactive approach to your work
• Client service orientated approach
• Able to work effectively as part of a diverse and inclusive team with strong communication skills
• Problem solving skills
• Strong computer skills, specifically in relation to MS Office
• Self‑management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment
• Attention to detail and discretion with confidential information
• Positive and enthusiastic team player

Smart. Bold. Together. We Are Freeths.

Become part of the team at Freeths.

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Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.