Legal Administrative Assistant

Medlock Partners; Leicester; On-site; GBP 24,000 - 30,000; Full time

Job summary

A reputable commercial real estate firm in Leicester is seeking a proactive Administration Assistant to enhance team operations. The ideal candidate will excel in managing client communications, preparing legal documents, and supporting property processes while embracing new technologies. This full-time office-based role offers an opportunity to thrive in a collaborative and detail-oriented work environment.

Qualifications

• Solid experience in a similar administrative or property‑focused position.
• Professional and adaptable attitude with client focus.
• Excellent communication skills and confidence at all levels.

Responsibilities

• Managing client instructions and correspondence efficiently.
• Handling new client enquiries and compliance procedures.
• Preparing and distributing legal documents and reports.

Skills

Organizational skills

Attention to detail

Communication skills

Client-focused attitude

Proficiency in Microsoft Office

Adaptability

Job description

Administration Assistant – Commercial Real Estate

Leicester | Full-time | Office-based

Are you an experienced property secretary or administrative professional looking to join a thriving commercial real estate team? One of our well-established clients – a highly respected name within the property sector – is seeking a proactive and detail-focused Administration Assistant to support their busy Leicester office.

This is an excellent opportunity to become part of a collaborative, high-performing team where your organisational skills, initiative, and professionalism will make a real difference. The role suits someone who enjoys a varied workload, thrives in a fast-paced professional environment, and values working within a supportive and friendly culture.

Key Responsibilities

You’ll play a crucial role in ensuring the smooth running of day-to-day operations, providing first‑class administrative and secretarial support to the wider team. Responsibilities will include:

• Managing client instructions and correspondence efficiently via email and digital dictation
• Handling new client enquiries, file openings, and compliance procedures
• Preparing, formatting, and distributing legal documents, reports, and property applications
• Liaising with clients and solicitors to maintain clear communication and manage expectations
• Tracking deadlines and key case milestones to ensure timely completion
• Supporting property processes, including Land Registry and SDLT applications
• Preparing Docusign envelopes and managing digital documentation
• Making use of AI tools such as Microsoft Copilot to enhance accuracy and efficiency
• Contributing to ongoing process improvements and the adoption of new technologies

About You

We’re looking for someone who brings:

• Solid experience in a similar administrative or property‑focused position
• A professional, adaptable, and client‑focused attitude
• Excellent communication skills and confidence engaging at all levels
• Strong attention to detail with the ability to prioritise effectively in a busy environment
• A collaborative approach, combined with the ability to work independently when required
• A positive and enthusiastic outlook, with a willingness to learn and embrace change
• Proficiency in Microsoft Office and confidence using digital platforms

This is a fantastic opportunity to join a reputable organisation that values initiative, teamwork, and professional growth. If you’re looking for a role where you can make a tangible impact and develop within a respected real estate team, we’d love to hear from you.