Legal Administrative Assistant

Owen Reed; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid working

Job summary

Owen Reed in London is seeking a proactive Practice Team Assistant to provide high-quality administrative and team support in a fast-paced, professional environment on a 12-month fixed-term contract.

The role offers hybrid working arrangements and involves document preparation, billing administration, diary coordination, travel arrangements and meeting logistics, with close collaboration across the firm.

Qualifications

• Previous administrative experience in a professional services environment is preferred.
• Strong Microsoft Office skills including Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail and proofreading ability.
• Ability to manage multiple priorities and meet deadlines.
• Professional and collaborative approach to teamwork.
• Strong time management and organisational skills.
• Typing speed of at least 45 wpm with high accuracy preferred.

Responsibilities

• Providing high-quality administrative and team support to lawyers and PAs.
• Assisting with printing, scanning, photocopying and document preparation.
• Supporting the preparation of bundles, working papers and legal documentation.
• Managing filing, archiving and document retrieval processes.
• Assisting with billing administration, pre-bills and eBilling support.
• Supporting expense claims, cheque requests and banking administration.
• Coordinating travel bookings, meetings and event logistics.
• Updating client information and internal databases.
• Assisting with new business intake and compliance administration.
• Providing general office and team support as required.

Skills

Organisational skills

Communication skills

Time management

Proactive approach

Attention to detail

Typing speed 45 wpm

Tools

Microsoft Office

Job description

Owen Reed is looking for a Practice Team Assistant for a top law firm in London. This Practice Team Assistant opportunity is an excellent chance for an organised and proactive individual to join a highly respected firm on a 12-month fixed-term contract, providing first-class administrative and team support within a fast-paced professional environment.

Hybrid Working

This Practice Team Assistant role offers hybrid working arrangements alongside a collaborative and supportive team culture.

The Role

The successful Practice Team Assistant will provide comprehensive administrative support to fee earners, PAs and wider business support teams, ensuring work is completed accurately, efficiently and to a consistently high standard.

The Practice Team Assistant will assist with document preparation, printing, scanning, filing and general administrative tasks, including support with bundles, engagement documentation and matter management processes. The Practice Team Assistant will also support billing administration, expense management, diary coordination, travel arrangements and meeting logistics.

This Practice Team Assistant position will involve maintaining electronic and hard copy filing systems, assisting with new business intake processes, updating client records and supporting the wider team with day-to-day operational tasks. The Practice Team Assistant will be expected to manage competing priorities effectively while maintaining excellent attention to detail and client service standards.

The Practice Team Assistant will work closely with colleagues across the firm and will play an important role in ensuring smooth team operations and effective communication across departments.

Key Responsibilities

• Providing high-quality administrative and team support to lawyers and PAs
• Assisting with printing, scanning, photocopying and document preparation
• Supporting the preparation of bundles, working papers and legal documentation
• Managing filing, archiving and document retrieval processes
• Assisting with billing administration, pre-bills and eBilling support
• Supporting expense claims, cheque requests and banking administration
• Coordinating travel bookings, meetings and event logistics
• Updating client information and internal databases
• Assisting with new business intake and compliance administration
• Providing general office and team support as required

Skills & Experience

The ideal Practice Team Assistant will possess strong organisational skills, excellent communication abilities and a proactive approach to work.

Candidates for this Practice Team Assistant role should demonstrate:

• Previous administrative experience within a professional services environment preferred
• Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
• Excellent written and verbal communication skills
• Strong attention to detail and proofreading ability
• Ability to manage multiple priorities and meet deadlines
• Professional and collaborative approach to teamwork
• Strong time management and organisational skills
• Typing speed of at least 45 wpm with high accuracy preferred