Lead Document Controller

Egis Group; Carrington; Remote; GBP 26,000 - 34,000; Full time

Job summary

EGIS is seeking a detail-oriented Document Controller to join our project offices in Carrington. You will manage and control project documentation, ensure standards are met, and maintain master registers in collaboration with project teams.

Responsibilities include handling electronic and hard copy documents, performing audits, and producing progress reports for senior management while adhering to HSE procedures and confidentiality requirements.

Qualifications

• Must demonstrate customer-centric approach to delivering high-quality output.

Responsibilities

• Controlling company and project documentation.
• Following and improving document control procedures.
• Ensuring all documentation meets formal requirements and required standards.
• Sorting, storing and retrieving electronic and hard copy documents for clients and professionals.
• Allocate and control the document numbering system for all project work.
• Ensure Document Management per established procedures (numbering, formats, issuance, review, dispatch, archiving).
• Maintain and manage electronic and hard copy documents as required.
• Establish and maintain the Master Document Registers with Project teams.
• Respond to information requests and provide project support.
• Produce document progress reports for senior managers.
• Conduct regular reviews and document audits.
• Use computers to organise and distribute documents within the company.
• Assist in planning stages of projects.
• Ensure documents are shared at key times to aid timely completion.
• Adhere to Health, Safety and Environmental procedures.

Skills

Customer-centric

Cross-functional teams

Organizational skills

Time management

Verbal and written communication

MS Office Suite

SharePoint

Word

Excel

ACC documents

Independence

Problem-solving

Attention to detail

Professional demeanour

Right to work in the UK

Tools

MS Office Suite

SharePoint

Word

Excel

ACC documents

Job description

About Us

As one of the world’s leading consultancy, engineering and operating firms, we hold ourselves responsible for today’s biggest challenges - fighting climate change, enabling the digital transition and meeting the needs of growing populations. We do this by designing smart, sustainable infrastructure, transport and building, creating a better future for communities everywhere.

Across Europe and Africa, our work is critical to enabling transformation in both mature and emerging markets. Our operations predominantly span the UK, Ireland, Poland, Romania and Ukraine, with some interests in Africa. We deliver impact through consultancy, engineering and operational services that help our clients and communities shape resilient, low-carbon and people-focused environments.

Established in 2012, Omnia Projects is a respected specialist in T&D engineering, project management and technical assurance. With over 110 staff the company has delivered critical infrastructure for clients including National Grid, helping to shape the UK’s evolving energy system.

Omnia Projects brings deep expertise across the full energy project lifecycle, from feasibility and concept design through to commissioning and operation, helping clients navigate the growing complexity of the UK’s energy landscape. The addition of Omnia Projects strengthens Egis’ strategy to deliver a fully integrated service offering in the sector. It enhances capabilities in civil and structural engineering, protection and control and project delivery services for high-voltage substations and overhead line and cable design, creating a broader service offering for clients involved in energy transition and grid modernisation.

About the Role

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
• Allocate and control the document numbering system for all project Work
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintain and manage electronic and hard copy documents as required.
• Establish and maintain the Master Document Registers in cooperation with the Project teams.
• Responds in a timely manner to requests to give information, information searches and general requests for support from the project or department.
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion
• Adhere to Health, Safety and Environmental procedures.

What do we need from you

• Customer-centric approach to delivering a high-quality output
• Experience of working in cross functional teams
• strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficient in MS Office Suite, including SharePoint, Word, Excel.
• Ideally experience in document management software packages such as ACC documents but training will be provided.
• Ability to work independently and demonstrate problem-solving skills.
• Attention to detail and a high level of accuracy in record-keeping and data management.
• Professional demeanour and ability to maintain confidentiality.
• Must already have the Right to Work in the UK or be able to secure this prior to commencement of the role.

Location:

This role will be based out of a Project Office in Carrington

What's in it for you?

Equality, Diversity and Inclusion

We at EGIS are an Equal Opportunities employer and we recognise the value of a Diverse Organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.