KIDS & FAMILIES CO-ORDINATOR

NEW VINE LIMITED; Melksham; Hybrid; GBP 14,000 - 16,000; Part time

Job summary

Melksham Church is seeking a part-time Kids & Families Co-ordinator to support our growing ministry for children aged 0–11 and youth. The role covers administration, site oversight, and coordinating volunteers, with Sunday mornings and occasional flexible hours.

We value a committed Christian, strong organisational skills, and proficiency with Google Workspace and ChurchSuite to keep records, rotas and budgets well managed, while promoting a welcoming, safe environment.

Qualifications

• Must be a committed Christian who supports the church's vision.
• Excellent administrative and organisational abilities.
• Experience coordinating projects, events or teams and using IT tools like Google Workspace and ChurchSuite.

Responsibilities

• Shape a Sunday ministry that is fun, safe and engaging for children.
• Recruit, organise and encourage volunteers and manage rotas.
• Develop mid-week ministries alongside the Kids & Families Lead.
• Maintain accurate records and rotas using ChurchSuite.
• Assist with planning calendars and ministry logistics.
• Support safeguarding practices and DBS record maintenance.

Skills

Project management

Organization

IT literacy

Team coordination

Tools

Google Workspace

ChurchSuite

Job description

Melksham Church

Role Description: Kids & Families Co-ordinator

Overview

Employer: The PCC of Melksham ChurchLocation: Church House, Melksham – with flexibility for remote workingReports to: Children and Families LeadContract: Part-time (0.5 FTE), subject to a 6-month probation periodHours: 18.75 hours per week, including Sunday mornings and occasional flexible hours to meet ministry needsSalary: £14,000 – £16,000 per annum, depending on experience (calculated as 0.5 FTE of the full-time £28,000 – £32,000 band)Expected start: Autumn 2026

Context & Purpose of the Role

Melksham Church is a growing evangelical Anglican church with a vision to Make Jesus Known.

Following a season of wonderful growth in our children’s and families ministry, Melksham Church operates a split leadership model to support our expanding community. Working hand-in-hand with our Kids & Youth Lead, the Kids & Families Co-ordinator focuses on the practical execution, administration, site oversight, and smooth delivery of our ministries from ages 0–11 + Youth, ensuring our environments are welcoming, safe, and highly organized.

We're looking for someone who loves Jesus, enjoys working with children and families, and has great organisational skills to help our ministry flourish.

Key Responsibilities

Sunday Ministry

• Help shape culture to be a fun, safe and engaging environment where children can grow in faith.
• Support volunteer teams and ensure groups are well organised.
• Co-ordinate the practical running of Sunday children's groups (including ‘site manager’ oversight for groups)
• Prepare spaces, resources and materials, implementing content from Lead
• Oversee registration processes.
• Help facilitate pack down after Sunday services
• Responsibility for resetting spaces and implement and maintain organisational systems in spaces

Volunteer Co-ordination

• Recruit, organise and encourage volunteers.
• Manage rotas and assist Kids & Families Lead with communication.
• Help organise training and team gatherings.

Midweek Ministry

• Help develop mid-week ministries (eg pre-school and families provision, parenting course) alongside Kids & Families Lead role.
• Support occasional outreach events (eg Firework Night, Christmas, Easter experience etc.)

Administration

• Maintain accurate records and rotas using ChurchSuite.
• Manage registrations, attendance and communication.
• Assist with planning calendars and ministry logistics.
• Help administer the children's ministry budget.

Schools and Community

• Support relationships with local schools.
• Assist with organising school visits, church events and family outreach.

Safeguarding

• Alongside Parish Safeguarding Officer, ensure all ministry follows safeguarding policies and best practice.
• Maintain and monitor volunteer DBS and safeguarding training records.
• Performs tasks such as DBS document verification and other on the ground tasks, whilst working closely with the Parish Safeguarding Officer.

General

• Attend relevant staff meetings and planning meetings.
• Participate fully in the life of Melksham Church.
• Undertake other duties appropriate to the role.

Person Specification

Essential

We are looking for someone who:

• is a committed Christian who is able to support and promote the vision and values of Melksham Church
• is administratively capable & efficient
• is experienced and comfortable with project management, organisation and able to juggle multiple tasks
• is highly proficient using IT systems such as Google Workspace and ChurchSuite
• loves seeing children and families come to know Jesus
• communicates well both verbally and in writing
• works well as part of a team
• is willing to work flexibly, including Sunday mornings and occasional evenings/ weekends
• is committed to safeguarding children and team

Desirable

• Experience of children's or family ministry in a church
• Experience organising events
• Experience using Canva or social media
• Experience working with schools or community organisations.

What We Offer

• A growing and encouraging church family.
• A supportive staff team.
• Wonderful volunteers.
• Opportunities for training and development.
• Regular supervision and pastoral support.
• Pension and generous annual leave.
• Flexible working arrangements where appropriate.

This role has a Genuine Occupational Requirement (GOR) for a practising Christian. All appointments are subject to satisfactory references, an enhanced DBS check, and the right to work in the UK.

This is a 0.5 FTE position. There may be an opportunity to combine this role with another 0.5 FTE Parish Administrator position within the team to create a full-time position, subject to the successful applicant meeting the requirements of both roles.