Junior Legal PA

AJ Chambers ®; City Of London; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A top international law firm in London is seeking a Junior Legal PA to provide high-quality secretarial and administrative support to fee earners. Responsibilities include document preparation, client file management, and travel booking. The ideal candidate will have strong organisational skills, fast typing abilities, and competence with Microsoft Office. The role offers hybrid working, 25 days’ annual leave, and a comprehensive benefits package.

Benefits

Hybrid working (3 days office-based, 2 days remote)

25 days’ annual leave plus UK bank holidays

Contributory pension scheme

Private medical insurance

Season ticket loan

Death in service benefit

Qualifications

• Ability to anticipate fee earners’ needs.
• Excellent grammar and spelling.
• Ability to prioritise under pressure.

Responsibilities

• Provide high-quality secretarial and administrative support.
• Maintain and update client files.
• Prepare draft bills and liaise with fee earners.

Skills

Understanding of legal terminology

Fast, accurate typing skills

Strong written and verbal communication abilities

Proven organisational skills

Competence in Microsoft Word, Excel, PowerPoint, and Outlook

Education

Formal secretarial training (e.g. CILEx)

Job description

I am partnered with a top international law firm in the City London, supporting a busy and collaborative team — with opportunities to work across different practice areas

The firm deliver a comprehensive legal service to a diverse client base, including multinational corporations, public and private companies, partnerships, public sector bodies, and high-net-worth individuals.

Key Responsibilities

The Junior Legal PA will provide high-quality secretarial and administrative support to a minimum of five fee earners, working closely with a more senior Legal PA. The role will also involve contributing to a centralised travel booking function for the firm.

• Produce accurate, timely typing and document preparation.
• Maintain and update client files, including opening and closing matters and managing relevant documentation.
• Prepare draft bills and liaise with fee earners regarding billing information.
• Create and maintain client records on the firm’s case management system.
• Manage diaries, schedule meetings, book conferences, and arrange lunches.
• Organise departmental file reviews, liaising with Risk & Compliance to ensure deadlines are met.
• Arrange and book training courses for fee earners, including liaising with Accounts for payment.
• Greet visiting clients and prepare meeting rooms when required.
• Coordinate travel bookings for fee earners.
• Assist the wider secretarial team during busy periods.
• Undertake other reasonable duties as required.

Professional Skills & Experience

• Understanding of legal terminology.
• Ability to anticipate fee earners’ needs and remain “one step ahead.”
• Fast, accurate typing skills with excellent grammar and spelling.
• Strong written and verbal communication abilities.
• Proven organisational skills and the ability to prioritise under pressure.
• Competence in Microsoft Word, Excel, PowerPoint, and Outlook.
• Formal secretarial training (e.g. CILEx) desirable but not essential.

Benefits

• Hybrid working (3 days office-based, 2 days remote)
• 25 days’ annual leave plus UK bank holidays
• Contributory pension scheme
• Private medical insurance
• Season ticket loan
• Death in service benefit

For more information please contact Jess at AJ Chambers