Junior Doctor Rota Coordinator

Transformation Unit; Basingstoke; Hybrid; GBP 28,000 - 31,000; Full time

Job summary

Hampshire Hospitals NHS Foundation Trust in Basingstoke is seeking a Rota Coordinator (Band 4) to efficiently deploy medical staff across the Medicine Division. The role requires strong communication, attention to detail, and the ability to work across sites to support safe and effective staffing.

The post is full-time, permanent, 37.5 hours per week, with a focus on reducing temporary spend through effective cover and adherence to control mechanisms.

Qualifications

• Progressive learning evidenced.
• Experience with Microsoft Office Package.

Responsibilities

• Deploy medical staff for the Medicine Division to ensure high-quality patient care.
• Liaise with resident doctors, consultants and management teams.
• Maintain daily overview of junior medical staff and proactively resolve issues.
• Support division in reducing temporary spend by arranging effective temporary cover.

Skills

rota management

communication

attention to detail

Education

Progressive learning

Microsoft Office

Job description

Main area Medicine Division Grade Band 4 Contract Permanent Hours Full time - 37.5 hours per week (Cross site) Job ref 251-MED5904GENMED

Employer Hampshire Hospitals NHS Foundation Trust Employer type NHS Site Royal Hampshire County Hospital Town Basingstoke Salary £28,392 - £31,157 per annum Salary period Yearly Closing 16/11/2026 23:59

Band 4

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

Job overview

An opportunity has arisen for a Rota Coordinator based in the Medicine Division.

The Rota Coordinator is an essential and integral part of our department focusing on supporting the clinical team to ensure safe and effective medical staffing. It is dynamic, challenging and at times fast -paced.

It is essential you are able to communicate at all levels confidently, build lasting relationships and have excellent attention to detail.

Cross site working will be necessary for this post.

Main duties of the job

The post holder must ensure the provision of high-quality patient care by efficiently deploying medical staff for the Medicine Division. This will involve close liaison with resident doctors, consultants and
management teams. It will be necessary to have a daily overview of the activities of all junior medical staff within the division, anticipate problems and autonomously resolve situations expediently.

The post holder will additionally support the division on reduction of temporary spend where possible, through implementation of effective temporary cover and adherence to control mechanisms.

Working for our organisation

Working for our Organisation

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Detailed job description and main responsibilities

Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached

Person specification

Education

• Evidence of Progressive learning
• Experience with Microsoft Office Package

Communication

• Application Form completed in Full
• Evidence of rota management

Experience NHS

• Worked with rota's in any format
• worked in NHS environment

Using AI in Your Application

We support the use of technology to help manage time and improve efficiency, but it is your responsibility to ensure your application is personalised and accurately reflects your own skills, experience and values.

AI tools can be useful when drafting an application, but they should only be used to assist you. The content submitted must be your own work and an authentic representation of your knowledge, abilities and experiences.

Applications that rely heavily on AI-generated content may be rejected. For example, we may receive multiple applications containing identical or generic wording that does not reflect the individual applicant.

The use of AI during assessments, including interviews, is not permitted unless this has been agreed in advance as a reasonable adjustment. For virtual interviews, you may be asked to provide a 360-degree view of the room and confirm that no additional devices are being used. If AI use is suspected during an interview, we may pause the interview, ask questions regarding its use, or adapt our assessment approach.

Working in healthcare requires integrity, honesty and accountability. We expect all applications and assessments to be a genuine reflection of your own experience, knowledge and values.

Our Commitment to Inclusion

We are committed to equality, diversity and inclusion in both the delivery of our services and the recruitment and management of our staff.

We welcome applications from everyone who has the skills, experience and values required for the role, regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership status, pregnancy or maternity.

Happy to Talk Flexible Working

We are committed to supporting flexible ways of working and will consider all requests for flexible and part-time working wherever service needs allow.

Vacancy Closing Dates

This vacancy may close before the advertised closing date if sufficient applications are received. We therefore encourage you to submit your application as early as possible.

In line with Part 7 of the Immigration Act 2016, all applicants must be able to communicate effectively in spoken and written English. This will be assessed during the recruitment process.

Keeping Patients Safe

At Hampshire Hospitals NHS Foundation Trust, patient safety is our highest priority. We recommend that staff are vaccinated against COVID-19 and understand that we continue to care for patients who are COVID-19 positive within our services.

Probationary Period

All new employees will be required to complete a six-month probationary period as part of their employment with the Trust.

Tackling Climate Change:Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, search HHFT Climate Action [e-mail].

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.