Job titleFinance & Data Administrator

Gateshead Inner West Primary Care Network; Gateshead; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare organization in Gateshead is seeking a Finance & Data Administrator to manage financial processes and data systems. The role involves supporting the operational manager with financial tasks, maintaining financial records, and facilitating funding claims. Candidates should have relevant experience in financial systems, data analysis, and a healthcare setting. Join a team dedicated to delivering quality care to a large patient base.

Qualifications

• Experience in working with the general public.
• Experience of maintaining financial information systems.
• Experience in data analysis and the production of reports.
• Experience of financial planning and forecasting.
• Experience of working in a healthcare setting.
• Experience of using financial IT systems.
• Experience of primary care/running costs for NHS organisations.

Responsibilities

• Support the Operational manager with routine financial administration.
• Review all finance statements, identifying and rectifying inaccuracies.
• Assisting with funding claims.
• Add invoices to Xero within the given time frame.
• Maintain an effective system for the handling of petty cash.
• Reconciling payments & resolving financial discrepancies with practices and commissioners.
• Input accurate financial records for audit and reporting purposes.
• Prepare high quality monthly financial reports.
• Assist in preparing budget reports and financial forecasts.

Skills

Strategic thinker and negotiator

Education

Excellent standard of education with excellent literacy and numeracy skills

Job description

Job title: Finance & Data Administrator

The closing date is 14 November 2025

The PCN Data and Finance Administrator is a vital role within the Primary Care Network, responsible for supporting accurate data management, financial administration, and reporting. The postholder will work closely with the Operational Manager, Clinical Director, practice teams, and external stakeholders to ensure the smooth running of PCN performance monitoring, funding claims, ARRS role tracking, and financial reporting.

The role requires high attention to detail, good working knowledge of NHS financial processes and data systems, and the ability to work independently to deadlines.

Through innovative ways of working, drive to achieve NHS targets and changes within a profitable, efficient practice environment, supporting the management team in promoting ED&I, SHEF, quality and continuous improvement, confidentiality, collaborative working, service delivery, learning and development and ensure the organisation complies with CQC regulations.

The role may be based at another practice local to the PCN main base.

Main duties of the job

The following are the core responsibilities though there may be a requirement to carry out other tasks:

• Support the Operational manager with routine financial administration
• Review all finance statements, identifying and rectifying inaccuracies
• Assisting with funding claims
• Add invoices to Xero within the given time frame
• Maintain an effective system for the handling of petty cash
• Reconciling payments & resolving financial discrepancies with practices and commissioners
• Input accurate financial records for audit and reporting purposes ensuring that processes are adhered to
• Prepare high quality monthly financial reports
• Assist in preparing budget reports, financial forecasts and costings for business cases and projects
• Maintain an effective working relationship with the ICB, ensuring the organisation receives a proportionate and equitable allocation of resources
• Collate, manage and validate PCN performance data
• Support population health management initiatives through accurate data reporting and extraction
• Produce regular reporting reports, charts and summaries to support PCN governance meetings and quality improvement work
• Assist with the maintenance of the shared PCN database, trackers and spreadsheets
• Liaise with the clinical leads to collect data for service audits, evaluations and reporting cycles

In addition to the primary responsibilities, the Finance & Data Administrator may be requested to:

• Act as the primary point of contact for finance-related matters with NHSE, the ICB and the organisations accountant
• Partake in audit as requested by the audit lead
• Attend and actively participate in practice or PCN finance related meetings
• Attend any external meetings pertinent to the role of Finance & Data Administrator

About us

The PCN is a group of 4 practices in the inner west area of Gateshead which aims to support the member practices deliver excellent quality care to its 45,000 patients.

The successful candidate will be responsible to the PCN Operational and Strategic team and be part of a diverse team that includes clinical and non-clinical staff.

The Primary Care Network employs a team of 5 pharmacists, 5 pharmacy technicians, 2 social prescribers and 2 nurses, and works with organisations to provide a rapid response physio and mental health service to our patients.

All staff work across the member practices, so the successful candidate will be someone who want to develop strong relationships across multiple organisations, not just with the PCN colleagues.

Person Specification

Skills

• Strategic thinker and negotiator

Qualifications

• Excellent standard of education with excellent literacy and numeracy skills

Experience

• Experience in working with the general public
• Experience of maintaining financial information systems
• Experience in data analysis and the production of reports
• Experience of financial planning and forecasting
• Experience of working in a healthcare setting
• Experience of using financial IT systems
• Experience of primary care / running costs for NHS organisations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Gateshead Inner West Primary Care Network

Address

Gateshead Inner West Primary Care Network

Gateshead Inner West Primary Care Network