Japanese Speaking Personal Assistant

Adecco; City Of London; On-site; GBP 28,000 - 40,000; Full time

Job summary

A prestigious recruitment agency is seeking a Japanese Speaking Personal Assistant in London. This full-time role involves managing the General Manager's schedule, coordinating travel, and providing administrative support. Ideal candidates are fluent in Japanese and English, possess strong organisational skills, and have previous experience in similar positions. This is an excellent opportunity to join a dynamic team supporting Japanese and Asian corporate clients.

Qualifications

• Previous experience as a Personal Assistant or in a similar administrative role is preferred.
• Flexibility to work outside of regular hours as required.

Responsibilities

• Manage the GM's calendar, appointments, and meetings.
• Arrange business travel according to organisational policies.
• Communicate important schedules and business trips.
• Organise and maintain documentation and correspondence for the GM.
• Assist with personal tasks related to the GM's arrival and departure.

Skills

Fluency in Japanese

Fluency in English

Organisational skills

Time management skills

Interpersonal abilities

Microsoft Office proficiency

Ability to prioritize tasks

Job description

Job Advertisement: Japanese Speaking Personal Assistant

Duration: 12 Months (Potential extension). Working Pattern: Full Time. Location: London.

About Us

Our prestigious banking client is seeking a Japanese Speaking Personal Assistant to support the General Manager. This role is crucial in ensuring seamless administrative and organisational support, contributing to the efficient operation of the department and enhancing commercial activities through effective client and stakeholder interaction.

Purpose of Job

As the GM's Personal Assistant, you will manage the GM's schedule, coordinate business travel arrangements, and ensure that daily activities run smoothly.

Key Responsibilities

GM Personal Assistance

• Manage the GM's calendar, appointments, and meetings.
• Arrange business travel according to organisational policies.
• Communicate important schedules and business trips.
• Organise and maintain documentation and correspondence for the GM.
• Assist with personal tasks related to the GM's arrival and departure.

General Affairs / Administrative Work

• Claim reimbursements for staff and report on expense budgets monthly.
• Raise Gifts & Entertainments applications and secure timely approvals.
• Onboard new suppliers, manage invoices, and update existing supplier details.
• Conduct Anti-Bribery and Corruption Due Diligence for suppliers.
• Manage systems for new joiners/leavers and office supplies.
• Coordinate administrative tasks for events and seminars.

General Support

• Provide operational support to Marketing, Planning, and Bizcom teams, including data management and internal email distribution.

Other

• Handle confidential information with discretion and professionalism.
• Ensure compliance with regulations, internal policies, and procedures.

Qualifications and Skills

• Fluency in Japanese and English is essential.
• Previous experience as a Personal Assistant or in a similar administrative role is preferred.
• Exceptional organisational and time management skills.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office and related software applications.
• Ability to prioritise tasks and work independently.
• Flexibility to work outside of regular hours as required.

Why Join Us

This is a fantastic opportunity to become an integral part of a dynamic team, assisting in the management of a diverse portfolio covering Japanese and Asian corporate clients across multiple offices. If you are a proactive and detail-oriented individual with the ability to thrive in a fast-paced environment, we would love to hear from you!

Note: Only shortlisted candidates will be contacted. Thank you for your interest in this opportunity!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.