Italian Speaking Senior Legal Secretary

Selectus Recruitment Solutions; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading global law firm is seeking an Italian Speaking Executive Assistant / Legal Secretary to provide high-quality support to a team of solicitors. This role requires a minimum of five years’ experience in a legal or corporate setting, fluency in English and Italian, and excellent organisational and communication skills. The position involves managing diaries, organizing travel, and maintaining professional correspondence.

Qualifications

• Minimum of five years’ experience supporting at partner or senior level.
• Strong written and verbal communication skills required.
• Ability to manage diaries and complex travel arrangements.

Responsibilities

• Managing complicated diaries and coordinating meetings.
• Organising complex international travel.
• Oversee billing processes and handle client emails.

Skills

Fluent in English

Fluent in Italian

Excellent MS Office skills

Strong communication skills

Exceptional organisational skills

Proactive approach

Job description

Italian Speaking Executive Assistant / Legal Secretary

A leading global law firm is seeking an experienced Executive Assistant / Legal Secretary to provide high-quality secretarial and administrative support to a team of partners, associate and trainee solicitors. The role requires close collaboration with other secretaries and business support professionals

Responsibilities

• Managing complicated diaries and meeting coordination
• Organising complex international travel
• Prioritising urgent matters and resolving scheduling conflicts with professionalism and discretion.
• Managing inboxes to ensure that client related emails are handled promptly and accurately filed.
• Oversee the billing process,
• Open new clients and perform conflict checks
• Draft and amend engagement letters
• Maintain up-to-date client contacts in InterAction.
• Formatting and proofreading documents, spreadsheets, and presentations to a high standard
• Completion and submission of expenses.
• Act as a first point of contact for calls and correspondence, maintaining a professional and approachable manner at all times.

Requirements

• A minimum of five years’ experience supporting at partner or senior level within a legal, corporate, or financial services environment
• Fluent in English and Italian
• Excellent MS Office skills (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Exceptional organisational skills and the ability to multi-task effectively
• Professional demeanour with a calm, positive, and flexible attitude under pressure
• High attention to detail and the ability to prioritise competing demands
• A proactive approach, strong attention to detail, and the ability to anticipate the needs of fee earners and clients are essential.

This is an exciting opportunity to join one of the world’s leading law firms, known for its collaborative culture, global reach, and commitment to professional development.