Italian speaking Legal Administrator / Secretary

Utopian Professional Recruitment Services Ltd; Dunblane; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Dunblane is seeking an Italian speaking Legal Administrator/Secretary for a full-time, permanent role. Responsibilities include providing administrative support to the Private Client team, preparing legal documents, managing files, and assisting with client communications. The ideal candidate will have experience in a legal environment, excellent communication skills, and proficiency in office software. This role offers a competitive salary and various benefits including flexible working and training opportunities.

Benefits

Generous holiday allowance

Excellent training and clear career path

Pension

Flexible working upon request

Life Assurance

Various incentives and rewards

Opportunity to work from home

Qualifications

• Native or Fluent Italian speaking and writing required.
• Previous experience in a legal environment.
• Comfortable with email communication.
• Ability to prioritize tasks effectively.

Responsibilities

• Prepare correspondence and legal documents from dictation.
• Answer calls and assist clients in the office.
• Maintain diaries and arrange appointments.
• Manage files using client management software.
• Assist with Anti-Money Laundering checks.

Skills

Fluent in Italian

Excellent communication skills

Audio and copy typing

Competent using Excel

Pleasant telephone manner

Tools

Client management software

Office equipment (photocopiers, scanners)

Job description

We are delighted to be working in partnership with our award winning client based in Dunblane who is looking to recruit an Italian speaking Legal Administrator / Secretary on a full time, permanent basis.

The purpose of this role is to provide administrative and secretarial support to our clients’ Private Client team and manage a wide range of tasks.

Your main responsibilities will include:

• Preparing correspondence and legal documents from digital dictation
• Answering calls, taking messages and helping clients visiting the office
• Maintaining diaries and arranging appointments
• File management, both hard copy and soft copy using client management software
• Opening and closing files and sending documents to central depository for storage
• Assisting with Anti-Money Laundering checks using provided systems

To be considered for this opportunity, our client does require the following experience / background:

• Native or Fluent Italian speaking and writing required (not essential)
• Previous experience working within a legal environment
• Excellent communication skills that demonstrate professional conduct with clients, partners and employees
• Audio and copy typing experience
• Comfortable with use of email communication
• Demonstrated knowledge and use of track changes and mail merge
• Working knowledge and confidence in using office equipment such as photocopiers, scanners, etc
• Competent using excel and working with spreadsheets and mail merge documents
• Ability to work with, and willingness to take direction from various levels of legal staff from partner to trainee
• Pleasant telephone manner and ability to field telephone call and assist clients with their queries
• Highly organised with the ability to prioritise
• Effective time management skills with the ability to work to dedicated timescales and deadlines
• Committed to providing a first-class service at all times
• Natural positive and proactive attitude

Reward

• Excellent starting salary which will be discussed at time of application
• Generous holiday allowance
• Excellent training and a clear career path
• Pension
• Flexible working upon request
• Life Assurance
• Various incentives and rewards
• Opportunity to work from home

Next Steps

For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.

To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & Facebook

Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.