IP Administration & Filings Specialist

Dawn Ellmore Employment Agency; Scotland; On-site; GBP 21,000 - 29,000; Full time

Job summary

Dawn Ellmore Employment Agency is seeking an enthusiastic Intellectual Property Administrator for a leading law firm in Glasgow. The role is full-time and permanent, ideal for someone with at least 6 months' IP experience.

Strong deadline management and clear communication are key; CIPA qualification is an advantage but not essential. The successful candidate will handle deadlines, process client instructions, and maintain the firm’s IP management system, including EP validations and client

Qualifications

• 6+ months’ experience in patents or trademarks.
• Experience in records and/or formalities is a plus.
• Good communication and deadline-management skills are essential.

Responsibilities

• Monitor deadlines and manage IP milestones.
• Process client instructions accurately.
• Prepare cost quotes for clients.
• Maintain and update the IP management system.
• Prepare and file documentation for EP validations.
• Manage client correspondence and official communications.

Skills

IP administration

Patents & trademarks

Deadline management

Education

Paralegal certificate

CIPA (advantage)

Tools

IP management system

Job description

Dawn Ellmore Employment Agency is seeking an enthusiastic Intellectual Property Administrator for a leading law firm in Glasgow. The role is full-time and permanent, ideal for someone with at least 6 months' IP experience.

Strong deadline management and clear communication are key; CIPA qualification is an advantage but not essential. The successful candidate will handle deadlines, process client instructions, and maintain the firm’s IP management system, including EP validations and client