Investment Administrator

Quilter; Leeds; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Holiday 182 hours (26 days)

Pension scheme

Healthcare cash plan (Jersey employees

Benefit allowance

Incentive scheme

Job summary

Quilter is seeking an administration-focused professional to support a small Investment Management team in Leeds. The role covers opening and closing accounts, client communications, and coordinating with Investment Managers to ensure timely, compliant processing.

You will contribute to suitability documentation, client reporting, and meeting preparations while working in a collaborative, client-facing environment. Training is provided, with potential career progression if the branch grows.

Qualifications

• Strong administration skills are essential.
• Independent work style and proactive thinking.
• Interest in financial services or understanding of investment management.
• Good level of communication, both written and spoken.
• Willingness to learn and take on responsibility to support the team.

Responsibilities

• Assist in administration across client accounts, from opening to closing.
• Support Investment Managers and maintain client reporting materials.
• Prepare suitability letters and maintain suitability affirmations.
• Assist in investment proposals and PowerPoint presentations for clients.
• Facilitate smooth opening of new accounts and arrange client payments.

Skills

Strong administration

Independent worker

Financial services interest

Good communication

Willingness to learn

Job description

About the Business

Quilter Cheviot has been the wealth manager of choice for individuals and families for over 250 years, and today is one of the UK’s largest wealth management firms offering expert discretionary investment management and financial advice. We offer a highly personalised wealth management offering to private clients, charities, trustees, and professional partners with straightforward or more complex financial needs. We have presence throughout the UK, Ireland, Dubai and Channel Islands.

Quilter plc is a leading wealth management business, which oversees £157.4 billion in customer investments (as at 6th August 2026). It has an adviser and customer offering spanning financial advice, investment platforms, multi-asset investment solutions and discretionary fund management.

If you want to play a part in shaping the future of our business, bringing new ideas and challenge then now is a great time to join us.

About the Role

Level: 2
Department: Investment Management
Location: Leeds (Hybrid)
Contract: 12 month FTC

We are looking to recruit an individual with passion for the industry to join a well-established team. This role requires a multi-tasker with excellent prioritising skills as it will be working with one highly experienced administrator and another newer entrant to the industry in supporting an office of five Investment Managers.

This work will cover all aspects of administration of the accounts, from opening, working with investment managers during the account’s life, and closing accounts, while ensuring this is performed in a compliant manner. Attention to detail and delivering on deadlines are essential.

The individual will report to the deputy head of the branch whist working closely with the investment managers and rest of the team / office.

We will provide full training for the role, we work collaboratively to achieve the teams’ goals, and this will be a good grounding for a career in the industry with the potential, if the branch continues to expand, to progress your career further into a permanent role

• You should be comfortable writing and responding to emails and letters as well as talking to clients on the phone.
• As your role is central within the team, you will be assisting in general administration tasks. These duties are varied daily, but usually consist of answering the phones, preparing suitability letters and maintenance of suitability affirmations, and assisting in the production of investment proposals and PowerPoint presentations. You will also be required to assist in the distribution of ongoing client reporting.
• You will be required to facilitate the smooth opening of new accounts, arrange payments to our clients and advisers, and ensure Investment Managers are well prepared for client meetings.
• You will be working very closely with our clients and their agents (IFAs, solicitors and accountants) to provide the best service with information and reports regarding their portfolio, which necessitates close relationship building with our stakeholders whether that be internally or externally. You will therefore need to have a pleasant and personable manner, able to get on with a variety of clients and have a keen eye for detail.
• You are required to help with general team admin tasks like meeting minutes, CPD (continuous professional development) record keeping for regulated members of the team and booking events, meeting rooms and restaurants for clients’ meetings.

About You

• Strong administration skills are a must.
• To be successful in this role you will be an independent worker and thinker.
• You have an interest in financial services or have a good understanding of our financial services where you can utilise your knowledge and experience within investment management.
• A good level of communication skills is required.
• A willingness to learn, and take on responsibility is essential to ensure your team is supported.

#LI-VS1 #QC

Inclusion & Diversity

We value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential. We celebrate the unique contributions of a diverse workforce and create a respectful, nurturing environment where every colleague can thrive.

Values

Do the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities.
Always curious: We continuously seek new ideas and knowledge so we’re one step ahead of our clients’ needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures.
Embrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation.
Stronger together** :** Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions.

Core Benefits

Holiday: 182 hours (26 days)

Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.

Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.

Healthcare Cash Plan: Jersey employees only.

Benefit Allowance: A cash benefit allowance is payable in lieu of some of our core benefits.

In addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.