Investment Administrator

Blakemore Recruitment; Godalming; On-site; GBP 25,000 - 35,000; Full time

Job summary

A financial services firm based near Godalming is seeking an Investment Administrator. The successful candidate will support the Client Investment Oversight team, managing trades, ensuring audit trails, and handling client inquiries. Responsibilities include executing client withdrawals, updating investment templates and conducting fund research. Ideal candidates should have a background in investment and strong organizational skills. This role is vital for ensuring compliance and efficient investment processing within the firm.

Qualifications

• Competent and motivated individual with a background in investment.
• Experience in administration related to investment processes.
• Knowledge of audit trails and processing notes.

Responsibilities

• Driving the investment switching process and follow-up administration.
• Executing client withdrawals including verification.
• Submitting investment switch data to platform providers.
• Handling customer inquiries and keeping oversight officers updated.

Job description

Overview

We are currently recruiting for a Financial Planning practice based near Godalming who are looking to recruit an Investment Administrator to join their team.

They are looking to recruit a competent and motivated administrator to join their investment hub. The candidate will report into the Client Investment Oversight Function. The candidate will be responsible for executing all trades for our clients and compiling essential audit trail and processing notes with that in mind the candidate will need a background in investment . In addition to that there will be some administration work for Investment Management Committee (IMC).

Responsibilities

Driving the investment switching process and follow up administration to include;

• Following up non-responses from regular client and new money investment reviews;
• Checking regular contributions are linked to template reports;
• Checking phased buys are up to date with model portfolios;
• Checking clients with regular withdrawals have sufficient cash to meet their requests;
• Executing process from client requesting withdrawal, including client verification through to the client receiving their money;
• Reviewing and checking investment switch data;
• Submitting investment switch data to platform provider using peer review wherever possible;
• Ensuring full audit trail and process notes are complete for each transaction to client plans / wrappers.
• Reconciling contract notes within the recommended 2 week window;
• Handling customer enquiries.
• Keeping the Client Investment Oversight officer fully appraised at all times of progress and trends.

Additional Support Functions

To provide support to the Client Investment Oversight function focussed in the following areas;

• Amending Templates for Transact & Nucleus - To ensure that amendments and outcomes from the IMC are input into the existing templates to ensure only our Centralised Investment Proposition (CIP) is reflected.
• Amending Fastrak Model Portfolios - Similar methodology to keeping the templates at Transact and Nucleus correct inside the Fastrak programme.
• Risk Matrix - Ensuring the IMC output is reflected correctly in the risk matrix
• Fund Risk Sheets - Using our in house risk modelling tool keeping our fund risk sheets up to date.
• Mailouts to Clients - Facilitating the roll out of bulk mailings. An example would be towards the end of the tax year contacting those clients who have not fully utilised their allowances.
• Weekly Fund Reports - Reporting into the Client Investment Manager officer with weekly statistics to be used to monitor trends.
• Targeted / Structured Fund Research - Under guidance from the Client Investment Manager conduct structured fund research.

General duties

• To ensure that all activity complies with the company staff handbook.
• Ad hoc tasks as directed.
• To ensure safe and tidy working and shared environment at all times.
• To promote a positive working environment.
• To follow data protection legislation best practice at all times.